Administrative Assistant

Job Purpose 

We are looking for a competent office assistant to assist in the organization and running of the company's daily data entry operations.

The ideal candidate will be a hard‑working professional, capable of performing a variety of office support tasks and working diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion, as well as incorporating new and effective ways to achieve better results.

Duties and Responsibilities 

• Organize the office and assist associates in a manner that optimizes procedures
• Sort and distribute communications in a timely manner
• Create and maintain records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Monitor supply levels and manage supply shortages
• Resolve office operational issues and respond to requests or problems
• Coordinate with other departments to ensure compliance with established policies
• Maintain trusting relationships with vendors, customers, and colleagues
• Perform receptionist functions when necessary
  
• Other duties as assigned

Qualifications 

• Proven experience as a back-office assistant, office assistant, virtual assistant or in another relevant administrative role
• Knowledge of back-office computer systems (ERP software)
• Working knowledge of office equipment
• Thorough knowledge of office management procedures
• Excellent organizational and time management skills
• Analytical ability and problem solving skills

Benefits 

• Dental Insurance
• Health Insurance
• Life Insurance
• Vision Insurance
• Paid Time Off
• 401k Retirement Plan

Schedule            

• 8-hour shift, Monday to Friday
• Occasional work outside of office hours may be required for events, photo shoots, etc.

This role is well suited for a motivated professional at the early stages of their career who is seeking exposure to business operations, analytics, and executive-level support within a structured, professional environment.