Executive Administrative Assistant

Executive Administrative Assistant

Location: Dallas, TX

Job Summary

Knight Commercial is seeking an experienced, highly organized, and proactive Executive Administrative Assistant to provide high-level administrative support to three on-site executives. This role requires exceptional communication skills, strong discretion, advanced organizational ability, and proficiency in Microsoft Office Suite. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to three on-site executives.
• Manage executive email inboxes, including organizing, prioritizing, drafting responses, and tracking action items.
• Maintain and coordinate complex executive calendars, meetings, and travel arrangements.
• Prepare, edit, and format presentations and documents using Microsoft PowerPoint, Excel, Word, and Outlook.
• Coordinate and prepare materials for board meetings, including agendas, meeting packets, minutes, and logistics.
• Organize internal and external meetings, including conference room scheduling, catering, and A/V coordination.
• Handle highly confidential and sensitive information with integrity and discretion.
• Serve as a professional liaison between executives and internal teams, clients, and external partners.

Qualifications

Experience & Skills

• 3–5+ years of experience supporting senior executives or C-level leadership.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Exceptional organizational skills and strong attention to detail.
• Ability to prioritize, multi-task, and work independently in a deadline-driven environment.
• Professional presence and ability to interact effectively at all levels of the organization.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment in handling executive and board-level matters.
• Experience in construction, restoration, or a related industry preferred.
• Experience supporting board meetings or corporate governance processes preferred.

Education

• High school diploma or GED required.
• Associate’s degree or higher preferred.

Compensation

Pay range is $27.00 – $36.00 per hour, based on experience, skills, and overall fit for the role. This is a non-exempt position eligible for overtime.

About Us:

Knight Restoration Services is a full-service restoration company that specializes in restoring facilities back to their pre-loss condition after emergency or catastrophic situations primarily caused by water/flood damage, fire, biohazard/trauma events, and instances of mild to extensive mold. When needed, we consider it both a privilege and responsibility to respond to situations immediately and to do everything possible to remove this burden from our clients and their patrons. Our proven systems combined with the latest, high-tech equipment, and our team of highly-trained technicians, help expedite the process of restoring facilities affected by flood, fire, biohazard/trauma, or mold back to their original condition while at the same time saving our clients time and money.