Description

The Program Coordinator supports the day-to-day administration and coordination of training programs within a Federal Aviation Administration Part 147-approved Aviation Maintenance Technician School (AMTS). This role ensures students progress through the program in alignment with curriculum requirements, regulatory standards, and institutional expectations.

The Program Coordinator serves as a central point of contact between students, instructors, operations, and student services—helping drive student success, maintain compliance, and ensure a well-organized and efficient training environment.

Essential Duties & Responsibilities

Program Coordination & Student Progression

Track student progression through the A&P curriculum (General, Airframe, Powerplant)
Monitor attendance, academic performance, and completion of required competencies
Ensure students are meeting program milestones and graduation requirements
Identify at-risk students and coordinate support plans with instructors and leadership

Scheduling & Academic Support

Coordinate class schedules, instructor assignments, and lab/shop availability
Support efficient classroom and lab utilization across cohorts
Assist in managing capacity, start dates, and program pacing
Support continuous improvement initiatives related to curriculum delivery and student outcomes

Compliance & Documentation

Maintain accurate student training records in accordance with Part 147 requirement
Ensure documentation aligns with FAA standards, including hours tracking and competency completion
Prepare and support audits, including FAA inspections and internal compliance reviews
Assist with maintaining Training Course Outlines (TCOs) and supporting documentation

Student Experience & Communication

Serve as a primary point of contact for students regarding schedules, program expectations, and progression
Provide clear guidance on program requirements, testing timelines, and next steps
Partner with Student Services and Admissions to support onboarding and retention efforts

Testing & Certification Coordination

Assist in coordinating student readiness for FAA written, oral, and practical exams
Track eligibility for testing and ensure required documentation is complete
Support communication with Designated Mechanic Examiners (DMEs), if applicable

Cross-Functional Collaboration

Work closely with:

Instructors and Lead Instructors (daily program delivery)
Admissions (enrollment and cohort planning)
Student Services (retention and support)
Leadership (program performance and reporting)

Requirements

2+ years of experience in program coordination, education, operations, or administrative roles
Strong organizational and time management skills
High attention to detail, especially in recordkeeping and compliance
Excellent communication and interpersonal skills
Proficiency with spreadsheets, student information systems, and scheduling tools

Preferred

Experience in an aviation maintenance environment or technical training school
Familiarity with FAA Part 147 regulations and AMTS operations
Experience working with A&P students, instructors, or maintenance teams

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