Operating Room Scheduler

Job Title: Operating Room Scheduler

Location: 10th Medical Group, U.S. Air Force Academy, Colorado, 80840

Tentative Start Date: December 1, 2025

Work Schedule: Monday–Friday, 8- or 10-hour shifts between 0700–1700, excluding federal holidays

Qualifications:

• Education: High school diploma or GED.
• Experience: Minimum 2 years of experience in a healthcare environment, plus 2 years of administrative/organizational management experience. Must be highly detail-oriented with the ability to manage multiple tasks simultaneously.
• License/Certification: Basic Life Support (BLS) required.
• Other Requirements:

• Must be a U.S. Citizen.
• Strong organizational and communication skills.
• Proficiency in scheduling systems, office software, and healthcare databases.

Documents Required for Submission:

• Updated Resume (With all gaps explained)
• Basic Life Support (BLS) certification.

Responsibilities:

• Manage surgical scheduling, ensuring surgeons, staff, and patients are properly coordinated for procedures.
• Verify surgeon availability and confirm that patients are scheduled with the correct provider, date, time, and duration.
• Document recommendations, special instructions, or surgical notes, ensuring surgeon concurrence.
• Maintain waiting lists and coordinate with clinic staff to schedule patients when openings occur.
• Create and manage manual schedules when automated systems are down.
• Provide administrative support to surgeons and operating room staff, including preparation of rosters, medical charts, and records.
• Prepare pre-operative briefing packets, including instructions, convalescent leave paperwork, medication lists, and follow-up appointment details.
• Coordinate with the pharmacy regarding surgical medications and patient requirements.
• Call patients on waiting lists when slots become available and provide appointment notifications.
• Communicate delays or changes in schedules to patients and staff promptly.
• Ensure all scheduling and patient information is recorded accurately in medical systems, following HIPAA and DoD privacy standards.