Secretary I

AKRON METROPOLITAN HOUSING AUTHORITY

Job Title:                                Secretary I - HCVP

Reports to:                             Owner Services Supervisor

Department:                           HCVP

Date:                                       April, 2002

FLSA Status:                         Non-exempt - Clerical Bargaining Unit

New Hire:  $20.67 Hourly

AMHA offers a culture devoted to everyone being equally valued, a comprehensive compensation and benefits program including, but not limited to: Competitive salary; Participation in the Ohio Public Employees Retirement System; Excellent medical, free dental and vision plans with minimal out of pocket cost; Basic Life insurance; Fourteen paid holidays; Paid vacation, personal and sick plans.

 General Purpose:

Performs secretarial and related services for a unit or department.  Composes letters, memos, and reports.  Schedules meetings, sorts mail, maintains files, answers phones, and relays messages.  Receives and directs persons to appropriate offices.

Essential Duties and Responsibilities:

10-80%            Prepares documents such as minutes, flyers, newsletters and/or correspondence from various sources.  Prepares and mails correspondence as necessary.

10-50%            Receives and directs visitors.  Answers phones, takes messages, and answers routine questions.

1-35%                          Prepares and maintains reports, tables, spreadsheets and charts.

1-20%                          Opens and sorts mail for the department and its staff.  May respond to routine items in mail.

1-20%                          Maintains departmental records and files including employee record cards.

1-20%                          Miscellaneous

Schedules meetings.

Orders office supplies.

Records and types meeting minutes.

Prepares payroll.

Other duties as assigned.

Minimum Qualifications, Education and Certifications:

High school diploma or equivalent plus one to two years clerical work experience.   Experience using word processing and spreadsheet applications.

Physical Requirements. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

Physical demands may include kneeling, reaching, pushing, fingering, manipulating, talking, hearing, sitting for extended periods, crouching, standing for extended periods, stooping, walking, lifting up to 10 lbs. and repetitive motion using a keyboard, telephone and calculator.  The visual acuity requirements include viewing a computer monitor and extensive reading.

Working Conditions. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job:

Office environment.