Front Desk Administrator

BEI Construction is seeking a full-time Front Desk Administrator.  This position will be based out of our office in Alameda, CA and will report to our Administrative Manager.  The work hours for this position are 8 am - 5 pm PST.

Responsibilities & Duties:

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate staff and other meetings
• Send, receive, collate, and distribute mail and packages
• Order office supplies and ensure sufficient supply inventory
• Order lunches and other meals and work closely with caterers
• Work with facilities on workspace requests
• Contact customers and vendors and work as the vendor liaison
• Schedule pickup and deliveries
• Responsible for plotter print projects
• Responsible for travel administration and hotel rate negotiation
• Maintain filing systems, both electronic and physical
• Coordinate logistics for company events
• Effective and successful response to problem situations and prioritize issues
• Responsible for over the phone payment approval tracking and processing
• Prepare communications, such as emails, reports, and other correspondence
• Water plants
• Prepares documents in Word, Excel, and PowerPoint
• Performs other duties as assigned

Qualifications:

• 2 + years of experience
  
• Ability to multi-task
• Proficient in Microsoft Office Suite
• Strong organization, planning, and prioritization skills
• Strong attention to detail
• Excellent verbal and written communication skills

About Us

BEI Construction is a growing multi-jurisdictional union construction firm.  We specialize in electrical construction projects, technology infrastructure, underground construction, and renewable energy solutions.  BEI Construction is proud to be an Equal Opportunity Employer, and does not discriminate on the basis of race, color, gender, disability, protected veteran, military status, religion, age, creed, national origin, gender identity, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law.  Visit our company website at www.beiconstruction.com