Office Administrator Assistant

Job Summary

The Office Administrator Assistant is responsible for supporting daily operational, clerical, and facility needs. This position plays a key role in scale operations, administrative tasks, customer service, and maintaining a clean and organized work environment. The ideal candidate is detail-oriented, dependable, and capable of multitasking in a fast-paced setting.

Key Responsibilities

Safety

• Follow all company safety policies and procedures at all times.
• Maintain a clean and organized office and entry area to prevent hazards.
• Safely operate scale systems and related equipment.
• Use proper lifting techniques when handling materials up to 50 pounds.
• Report unsafe conditions, incidents, or equipment issues promptly.

Quality

• Accurately utilize scale operations for incoming and outgoing commodities.
• Enter training and operational data with high attention to detail.
• Ensure all documentation and reports are complete, accurate, and timely.
• Provide professional and courteous communication when answering phones and assisting customers or drivers.
• Maintain organized records and files to support operational integrity.

Efficiency

• Manage multiple tasks effectively, including scale operations, phone communication, errands, and data entry.
• Prioritize workload to meet operational deadlines.
• Run town errands as needed to support site operations.
• Assist with meal preparation when required.
• Complete miscellaneous duties as assigned in a timely manner.

Teamwork & Collaboration

• Communicate clearly and respectfully with coworkers, supervisors, drivers, and vendors.
• Support team members during peak operational times such as harvest.
• Maintain a positive, cooperative attitude to promote a productive work environment.
• Participate in training and continuous improvement initiatives.

Attendance & Reliability

• Maintain consistent and punctual attendance.
• Be available to work scheduled hours and occasional additional time as needed.
• Demonstrate dependability in completing assigned responsibilities.

Minimum Qualifications

• High school diploma or GED required.
• Proficiency in Microsoft Office.
• Strong numerical aptitude and attention to detail.
• Excellent verbal and written communication skills.
• Strong time management and organizational skills.
• Ability to prioritize tasks and multitask effectively.

Physical Requirements

• Must be able to see and read fine detailed reports.
• Must be able to lift up to 50 pounds occasionally.
• Ability to sit, stand, and move throughout the workday as needed.