Office Operations Assistant

Join REDW – A Top Workplace!

✨ Office Operations Assistant

What You’ll Do

• Space Reservation Management: Handle space reservations for workspaces and conference rooms using a hoteling software system, aligning with team needs and office schedules.
• Supply Inventory Management: Maintain and monitor the inventory of kitchen and office supplies, including organizing and performing minor maintenance for office equipment and kitchen appliances.
• Conference Room Upkeep: Ensure hoteling offices, workstations, and conference rooms are maintained, which includes setting up rooms before meetings and restoring them afterwards.
• Catering Coordination: Place orders for catering and arrange setups for in-office meeting meals, ensuring a professional and hospitable presentation.
• Support for Client Deliverables: Lend assistance with the preparation and distribution of client deliverables as required during busy season.
• Mail and Delivery Handling: Manage incoming and outgoing mail, including FedEx, UPS, and courier services, ensuring timely and accurate dispatch and receipt of documents and packages.
• Facilities Point of Contact: Act as the initial point of contact for facilities-related requests.
• Document Handling: Assist with the scanning, printing, and mailing of client documents and deliverables, maintaining quality and confidentiality.
• Internal Event Support: Help coordinate and set up for internal meetings and events, contributing to seamless execution and attendee satisfaction.
• Basic Equipment Troubleshooting: Provide limited troubleshooting for office equipment and kitchen appliances, quickly resolving minor technical issues.
• Limited Technical Support: Offer support for office IT needs, such as conference room A/V, video conference equipment, and basic desktop equipment troubleshooting.
• Additional Projects: Participate in other projects and take on additional responsibilities as assigned by the management team.

What You Bring

• High School Diploma/GED required; some college preferred.
• 1-3 years’ experience in an office services or administrative role required.
• Availability for overtime as needed during busy seasons.
• Willingness to travel approximately <5%.

What Sets You Apart

• Strong organizational and prioritization skills.
• Proven experience in an office or client service environment.
• Familiarity with hoteling reservation systems and inventory management.
• Basic technical knowledge of office equipment and IT systems.
• Capable of multitasking and handling several responsibilities simultaneously.
• Strong communication skills and a client-service orientation.
• Willingness to learn and adapt to new tasks or projects.

Why You’ll Love Working at REDW

Compensation

• Hourly range: $20 - $22
• Final offer based on location, experience, skills, licensure, and business need
• Commitment to fair and equitable pay practices

Benefits

• Medical, dental, vision, life, disability
• 401(k) with match
• HSA and FSA options

Work-Life & Wellness

• Flexible PTO + 10 holidays
• Monthly wellness reimbursement

Growth & Development

• Learning platform + credential support
• Ongoing development resources

Remote Support

• $150 annual WFH allowance
• Tech provided

Culture

• Award-winning workplace
• Strong focus on collaboration and inclusion

Equal Opportunity Employer

REDW values diversity and is committed to equal opportunity in the workplace. We do not discriminate based on race, color, religion, gender, national origin, age, disability, sexual orientation, or any other protected status.

If you require a reasonable accommodation during the hiring process, please email us at redwrecruitingteam@redw.com.