Project Manager

Description

Benefits & Compensation

• Compensation (base + bonus): $50,000-$81,000 depending on experience and position level. Senior-level compensation available based on experience.
• Medical, Dental, Vision, Supplemental Insurance
• PTO, Paid Holidays, Sick Time
• 401(k) with company match
• Growth opportunities within a rapidly scaling organization

Who We Are:
At Emerald Blue, we’re not just about commercial furniture installation; we’re about transforming spaces and enhancing experiences across diverse industries, including healthcare, hospitality, sports, education, and corporate environments. Join us and be part of a team that values innovation, collaboration, and excellence.

Role Overview:

Manage the scope, schedule, budget, and risks of client projects from planning through closeout while serving as the primary point of contact for clients, internal teams, and vendor partners. Engage early to clarify scope, align delivery expectations, and surface risks; build schedules, phase deliveries, and lead coordination meetings. Plan and price installation labor in-market; source and negotiate out-of-market labor; manage vendor performance and product readiness. Communicate status and decisions clearly, resolve issues quickly, and deliver a consistent, high-quality client experience that meets expectations and supports profitability.

Key Responsibilities:

Project Leadership & Planning

• Own scope, schedule, budget, and risk management for small-to-large/complex projects; serve as the primary liaison between clients, contractors, and internal teams.
• Ensure alignment and communication across all project phases — from design validation through site readiness, installation, and closeout — to maintain a consistent and positive client experience.
• Engage early with clients and Sales during planning and kickoff to clarify scope, align delivery expectations, and identify risks; build and maintain project schedules, coordinate delivery phasing, lead meetings, and develop labor quotes and operational plans aligned to budget.

Vendor & Resource Management

• Develop in-market labor quotes, staffing plans, and installation resource schedules; for out-of-market work, request, analyze, and negotiate labor proposals from third-party providers.
• Coordinate with required trades (electrical, cabling, AV, general trades) and manage vendor performance, including tracking delivery status/readiness of procured products to keep projects on schedule and aligned with client expectations.
• Manage budget-to-actuals across labor, vendor costs, and product flow; recommend corrective actions to protect margin and timeline.

Site Readiness & Installation

• Review plans and specifications to proactively identify site risks or readiness gaps (critical dimensions, structural requirements, pathways, mounting details, cable routing, product compatibility) to prevent delays, rework, and client-facing issues.
• Conduct site evaluations, pre-installation walkthroughs, and field measurements; schedule and facilitate pre-installation meetings to clearly communicate requirements, sequencing, timing, and responsibilities.
• Oversee onsite execution through completion, managing approved changes and resolving installation or product challenges promptly to maintain schedule and client satisfaction.

Closeout & Quality

• Lead punch list walkthroughs; document action items; ensure timely resolution and secure final client sign-off.
• Communicate closeout status, remaining tasks, and next steps clearly to clients and stakeholders; provide concise project summaries as needed.
• Confirm client experience standards at handoff—readiness, accuracy, cleanliness, documentation—and identify follow-on needs or future opportunities; capture lessons learned to support continuous improvement.

Improvement & Business Partnership

• Drive continuous improvement by identifying operational gaps, elevating process consistency, and helping refine tools, workflows, and documentation to improve efficiency, cost-effectiveness, and the overall client experience.
• Partner closely with Sales and Management during client meetings, project planning, handoffs, and RFP responses; act as a consultative resource to clarify scope, risks, labor requirements, and delivery expectations across Omni brands.
• Support operational and financial performance by tracking billable hours, comparing actuals to estimates, reporting variances, and recommending adjustments that improve profitability, forecasting accuracy, and regional execution quality.

Requirements

Skills Snapshot

• Project scheduling & coordination
• Client communication & presentation
• Budgeting & financial tracking
• Vendor/third-party coordination & negotiation
• Site readiness, install planning, and punch
• Problem solving, risk management, and follow-through

Minimum Requirements

• 2+ years’ experience in construction, commercial interiors, FF&E, facilities, architectural, AV/signage/flooring, or similar project-based environment
• Experience with project management methodologies and tools
• Strong negotiation skills
• Understanding of financial drivers and budget management
• Proficiency with Microsoft Office (Excel, Outlook, etc.)
• Ability to travel locally; occasional overnight/out-of-state travel as needed

Desired Requirements

• Experience with commercial furniture systems, architectural products, or FF&E
• Familiarity with Smartsheet, Microsoft Project, and (nice-to-have) Procore, PlanGrid, Bluebeam
• Ability to read/interpret design and construction documents
• Experience coordinating with electrical, cabling, and other trades
• Knowledge of state labor laws and trade requirements
• Bachelor’s degree preferred; CAPM/PMP or similar certification preferred

Employees are responsible, as a condition of hire and continued employment, for following all prescribed safety rules and procedures to prevent workplace injuries. All employees are expected to cooperate in every aspect of the company’s safety program and follow safe work practices.

Emerald Blue Work/Space Services provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. In addition to federal law requirements, Emerald Blue Work/Space Services complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Employment is contingent on passing a pre-employment drug test and background check.