Staff Accountant

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JOB POSITION:            Staff Accountant

CLASSIFICATION:         Exempt

The Staff Accountant plays a critical role in maintaining the accuracy and integrity of the organization’s financial records and supporting timely, compliant financial reporting. This position is responsible for day-to-day accounting operations, account reconciliations, and participation in monthly, quarterly, and annual close processes. The Staff Accountant works closely with finance, operations, and external partners to ensure transactions are properly recorded, analyzed, and reported in accordance with accounting standards and organizational policies.

Reports to: Director of Decision Support and Business/Financial Intelligence

PRIMARY JOB RESPONSIBILITIES:

Core Accounting & Financial Operations

• Record, review, and maintain general ledger transactions in accordance with accounting standards and internal controls.
• Prepare and review journal entries, accruals, and adjustments as part of the monthly close process.
• Reconcile balance sheet accounts, bank accounts, and sub-ledgers; investigate and resolve variances in a timely manner.
• Track, process, and reconcile vendor invoices, contract-related expenses, and miscellaneous local expenditures.
• Manage company credit card activity, including reconciliation, coding, and reporting.
• Review and process employee expense reports to ensure policy compliance and accurate expense classification.
• Research supplier payment history and validate payments against bank statements and supporting documentation.

Reporting & Analysis

• Assist with monthly, quarterly, and annual financial reporting cycles.
• Support preparation of financial schedules, summaries, and supporting documentation for internal and external stakeholders.
• Identify trends, anomalies, and potential issues within financial data to support decision-making and operational insight.
• Support the maintenance and enhancement of financial dashboards and reporting tools.

Compliance, Controls & Process Improvement

• Ensure compliance with internal accounting policies, regulatory requirements, and audit standards.
• Assist with internal and external audits by preparing schedules and responding to auditor inquiries.
• Document accounting processes and contribute to continuous improvement of workflows and controls.
• Collaborate with cross-functional teams to improve data quality, efficiency, and financial transparency.
• Demonstrate company values and contribute positively to team culture and collaboration.

Job Description Disclaimer

This job description is intended to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to be, nor should it be construed as, a comprehensive or exhaustive list of all duties, responsibilities, qualifications, or working conditions associated with the position.

Duties, responsibilities, and activities may be modified, supplemented, or eliminated at any time, with or without notice, to meet organizational needs.

This job description does not constitute, and should not be interpreted as, an offer, agreement, or contract of employment, either express or implied.

At‑Will Employment Statement

Employment with the organization is strictly at will. This means that the employment relationship may be terminated at any time by either the employee or the organization, with or without cause, and with or without notice, subject only to applicable law.

Nothing contained in this job description, any other policy, practice, communication, or document—whether written or oral—shall be construed to create a contract of employment, a promise of continued employment, or a guarantee of any fixed term or condition of employment. The organization’s at‑will employment policy may not be modified by any verbal statements, past practices, employee handbooks, job descriptions, performance reviews, disciplinary procedures, or other communications.

Minimum Requirements:

The following are expected of the Staff Accountant:

• Strong understanding of general accounting principles and financial processes.
• Excellent analytical, critical thinking, and problem-solving skills.
• High attention to detail with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills with cross-functional teams.
• Proficiency in Microsoft Excel, including formulas, pivot tables, and basic data analysis.
• Ability to work independently while also functioning effectively as part of a team.
• Values-driven, high-performance mindset.

WORK REQUIREMENTS

• Availability to work in the office during regular business hours.
• Ability to work in an open office environment.
• Legally authorized to work in the United States.
• Successful completion of a background check; education, employment and reference verification and pre-employment drug screen.

Education/Experience:

• Bachelor’s degree in Accounting, Finance, or a related field required.
• 2-5 years of experience in accounting, financial operations, or general ledger support.
• Experience with reconciliations, journal entries, invoice processing, and expense management required.
• Experience with PeopleSoft or a similar ERP system preferred.
• Prior experience supporting month-end close and financial reporting strongly preferred.

The company will provide equal employment and advancement opportunity within the context of its unique business environment without regard to race, color, religion, gender, gender identity, gender expression, age, national origin, familial status, citizenship, genetic information, disability, sex, sexual orientation, marital status, pregnancy, height, weight, military status, or any other status protected under federal, state, or local law or ordinance.