Accounting Support Specialist

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Number of Positions:

Location:

Location Specifics:

Primary Job Responsibilities:

COMPANY VISION/MISSION STATEMENT:

Vision – To create a healthier New Mexico through our role to facilitate good oral health. Mission – To utilize our market-leader position to advance, innovate, and improve oral and overall health for all New Mexicans.

JOB POSITION:            Accounting Support Specialist

CLASSIFICATION:         Non-Exempt

The Accounting Specialist plays a key role in maintaining accurate financial records, supporting budgetary processes, and ensuring compliance with regulatory requirements. This position works closely with finance and operational teams to assist in financial reporting, analysis, and decision support.

Reports to: Director of Decision Support and Business/Financial Intelligence

PRIMARY JOB RESPONSIBILITIES:

• Demonstrate company values and contribute positively to team culture and collaboration.
• Track, report, and process expenses and invoices related to vendor contracts and local miscellaneous expenditures.
• Manages company credit card reconciliation, processing, and reporting.
• Inputs or uploads coded and approved invoices into financial system.
• Researches supplier payment history, tracks and reconciles financial transactions, validates online payments against bank statements.
• Reviews and processes employee expense reports ensuring compliance with company policies.
• Reconciles accounts and bank statements.
• Assist with monthly, quarterly, and annual financial and non-financial reporting cycles.
• Identify and help resolve discrepancies in financial reports and records.
• Collect, organize, and perform basic analysis of financial data to support decision-making processes.
• Assist in preparing financial performance summaries and assist in identifying trends.
• Support the maintenance and enhancement of financial dashboards and reporting tools.
• Has a basic understanding of bookkeeping and accounting principles.

Minimum Requirements:

The following are expected of the Accounting Specialist:

• A values-driven, high-performance mindset.
• Excellent time management skills and ability to consistently meet deadlines.
• Strong multitasking abilities to manage multiple tasks and deadlines effectively.
• Basic understanding of financial processes and desire to learn.
• Strong analytical, critical thinking, and problem-solving skills.
• Effective communication skills, with the ability to interact well with cross-functional teams.
• Availability to work in the office during regular business hours.
• Able to work in an open office environment.
• Legally authorized to work in the United States.
• Successfully pass a 7-year background check and drug test.

Education/Experience:

• Associate’s degree in Accounting, Finance, or a related field required.
• 1-3 years of experience in accounting, bookkeeping, or financial operations.
• Experience with invoice processing, expense tracking, and reconciliations preferred; familiarity with PeopleSoft or similar ERP systems is a plus.
• Proficiency in Microsoft Excel for data analysis and reporting.

The company will provide equal employment and advancement opportunity within the context of its unique business environment without regard to race, color, religion, gender, gender identity, gender expression, age, national origin, familial status, citizenship, genetic information, disability, sex, sexual orientation, marital status, pregnancy, height, weight, military status, or any other status protected under federal, state, or local law or ordinance.