Purchasing Coordinator

Essential Duties and Responsibilities 

The essential functions include, but are not limited to the following: 

·         Serve as primary point of contact for all purchasing inquiries, orders, and vendor communications. 

·         Coordinate purchase orders for all builds, resolving any issues with inaccurate purchase orders in Buildertrend 

·         Negotiate with suppliers to get quality products and services with optimum pricing.

·         Facilitate vendor bidding, tracking, and award process  

·         Compile cost analysis for bids

·         Obtain and compile cost and takeoff data for change orders and coordinate with Operations Manager/Coordinator when complete.

·         Manage price sheets and cost catalog in Buildertrend to ensure they are accurate and current.

·         Maintain material takeoffs and estimate data on standard plans.

·         Assist Director of Purchasing with creation of budgets on each home.

·         Ensure vendors comply with contract requirements.

·         Work with Designer for product development  

·         Ensure all new contractors have a signed Scope of Work and contract paperwork is sent to Accounting Dept to place in vendor file 

·         Invite new vendors to Buildertrend and assist with any questions regarding BT 

·         Expedite deliveries when necessary 

·       All Operations are required to complete assigned BuilderTrend Academy courses and submit certificate to Construction Services Director. 

·       Additional BuilderTrend webinars are available through the training tab, and you are encouraged to sign up for classes regularly. 

·       Individual training sessions can be scheduled with our assigned BuilderTrend coach.

Minimum Qualifications (Knowledge, Skills, and Abilities) 

·       Minimum 2 years experience in the new home residential construction industry.

·       Knowledge of construction principles and processes.

·       Knowledge of construction materials.

·       Knowledge and experience with Microsoft suite.

·       Previous experience in homebuilding software platforms (knowledge of BuilderTrend is a plus).

·       Ability to review and interpret contract documents, building plans and specifications.

·       Ability to understand and apply laws, rules, building codes, regulations, policies, and procedures.

·       Ability to plan, organize and coordinate work assignments.

APPROXIMATE SCHEDULE AND HOURS:

Full-time, in-office position. The typical schedule is Monday through Friday, with occasional weekend support as needed.

ACKNOWLEDGMENT:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.