Office & Facilities Coordinator

Description

Position Overview
The Office & Facilities Coordinator supports the day-to-day operations of our headquarters, ensuring a seamless, organized, and professional environment. As the primary point of contact for office logistics, meeting support, and facilities, the ideal candidate is highly organized, proactive, and hospitality-oriented.
Key Responsibilities

• Workplace Experience & Meeting Support: Manage visitor logistics (directions, access, parking), coordinate conference room scheduling and setup, and prepare necessary meeting materials.
  
• Facilities Operations: Identify maintenance needs, oversee vendors and contractors (including obtaining quotes), maintain shared spaces, and manage incoming/outgoing mail and deliveries.
  
• Inventory Management: Track, maintain, and order stock for office, kitchen, cleaning, and printer supplies via vendors like Amazon and Instacart.
  
• Operational Support: Coordinate facility activities to minimize business disruption and support teams utilizing the garage for testing or demonstrations.

Employment Type & Schedule: Part-Time (20 hours/week); In-office 4–5 days/week (hours vary based on operational needs)

Compensation: $24 – $26 per hour, based on experience

Requirements

 Qualifications

• US Citizen who can pass a background check.
  
• Prior experience in office operations, facilities coordination, or administrative support.
  
• Strong organizational, communication, and vendor-coordination skills with sharp attention to detail.
  
• Proactive, solutions-oriented, and highly professional mindset.
  
• Proficiency in Google Workspace (Calendars, Chat, Docs, Sheets).
  
• Ability to lift and move up to 25 pounds for deliveries, supplies, and room setups.
  

About Cogent Security Consulting, LLC
Founded in 2010 and now over 150 employees strong, Cogent delivers high-quality services grounded in integrity, transparency, and discretion. We are a collaborative, mission-driven team that prioritizes hiring professionals who take ownership of their work. As we continue to expand, we offer opportunities for growth and development within a dynamic organization.