Project Accountant

The Project Accountant supports the team through the coordination and management of finance and accounting related tasks. Under the direction of the Project Executive & Branch Controller, this role is accountable for tracking all of the financial components of the project such as budgets, costs, and billings warranting that all responsibilities and processes in support of the assigned project are timely, accurately and efficiently completed.

Key Responsibilities:

• Effectively communicate with Project Management team regarding contracts and Purchase Orders (PO), invoices, Change Orders (CO), reports and any additional billing related items.
• Prepare monthly AIA, Fixed Price (FP), Time + Material (TM) and Work Order (WO) billings for the assigned job.
• Submit monthly/weekly billings on external portals such as Textura, Ariba, Coupa, and other softwares as required by the client.
• Verify the system matches external timesheets, and request reclassifications of employee billable hours, materials and/or expenses when necessary.
• Examine any unbilled issues to boost the billing possibilities for the billing period.
• Assist with executing COs in Spectrum, making sure the value and scope is correct.
• Obtain lien waivers and process per client's request.
• Work with PM's schedule of values, COs and monthly/weekly TM and progress billings, verifying all monthly invoicing requirements are met.
• Maintain Accounts Receivable (AR) and notes related to past due invoices, follow up on collections when needed.
• Maintain existing job and add all missing information to Spectrum or shared folders when needed.
• Work closely with the Project Executive and Branch Controller to support the financial tasks and maintain accurate and detailed reporting on assigned projects.
• Ensure proper documentation for contracts, POs, COs, and other pertinent billing information are maintained in project files.
• Develop and maintain positive professional relationships both internally and externally creating smooth project accounting operations.
• Evaluate and pursue opportunities for maximization of customer billing; communicate with the Branch Controller, as to your observations and actions taken.

Qualifications:

• Experience in accounting processes such as budgets, job costing, and billing.  Construction accounting experience preferred.
• Familiar with standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process.
• thorough understanding of financial components in relation to projects.
• Strong problem-solving and time management skills.
• Bachelor's Degree in Accounting, Finance or business related field (preferred).

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work Environment

• This job is fully in person, on job site.

Salary:

$55-65k DOE

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements,  HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLER’s employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.