Accounting Clerk

About Us

AdNet/AccountNet, Inc. is an 8(a), WOSB, and WBE-owned management consulting firm providing federal agencies with expert Equal Employment Opportunity (EEO), diversity, and workforce support services.

Accounting Clerk – High-Volume Invoice Processing

Position Summary

The Accounting Clerk will support finance operations by processing a high volume of invoices accurately and on time. This role is responsible for reviewing invoice documentation, facilitating approvals, resolving routine processing issues, maintaining organized electronic records, and supporting reporting requirements related to accounts payable activity.

Key Responsibilities

• Review, validate, and process approximately 200 to 250 invoices per month in accordance with established payment procedures.
• Verify that invoice packages include required documentation, approvals, funding information, and other proper payment details prior to processing.
• Facilitate approval, rejection, correction, and routing of incoming invoices.
• Resolve routine invoice discrepancies and processing issues by coordinating with vendors, internal staff, and payment support teams.
• Maintain accurate accounts payable records, invoice tracking logs, reports, spreadsheets, and electronic payable files.
• Ensure approved and rejected invoices are saved to the appropriate centralized electronic folders.
• Monitor invoice status and support timely payment in accordance with applicable payment requirements and internal deadlines.
• Respond to invoice-related inquiries in a professional and timely manner.
• Input approved invoice data into applicable financial management and tracking systems.
• Manage the invoice intake mailbox to ensure invoice-related emails are routed, processed, or responded to within established timeframes.

Reports and Deliverables

• Daily invoice reports identifying invoices approved for payment.
• Weekly aged invoice reports showing pending invoices and current status.
• Additional accounts payable or invoice-related reports, spreadsheets, and files as requested.

Required Qualifications

• High school diploma required; related degree or coursework preferred.
• U.S. citizenship required.
• Ability to obtain and maintain required background investigation or public trust eligibility, as applicable.
• Basic understanding of accounting, accounts payable, or invoice processing practices.
• Proficiency with Microsoft Outlook, Word, PowerPoint, Excel, and standard business databases or financial systems.
• Strong attention to detail, accuracy, organization, and follow-through.
• Ability to prioritize work, manage competing deadlines, and perform effectively in a time-sensitive, high-volume environment.
• Strong customer service, interpersonal, verbal, and written communication skills.
• Problem-solving skills, including the ability to identify issues, research discrepancies, and support timely resolution.
• Awareness of information security and confidentiality requirements.

AdNet is built on the foundation of unconditional Acceptance and Belonging in our practices, processes and relationships.