Experienced Bookkeeper / Staff Accountant

Position Overview - Part time or Full time

We are seeking an experienced Bookkeeper or Staff Accountant who can take ownership of day-to-day accounting activities and help ensure that our financial records are accurate, complete, and current. This is a hands-on role suited to someone who is comfortable moving between transaction-level bookkeeping and higher-level accounting responsibilities. The successful candidate should be able to independently manage routine accounting functions, identify discrepancies, maintain supporting documentation, and contribute meaningfully to month-end close and financial reporting. The position may be structured as either part-time or full-time, depending on the candidate’s experience, availability, and ability to assume responsibility for the accounting function.

Key Responsibilities

· Maintain accurate and timely accounting records in accordance with US GAAP and company policies.

· Manage the complete Accounts Payable process, including invoice entry, approval tracking, payment scheduling, vendor inquiries, and vendor-statement reconciliation.

· Support Accounts Receivable activities, including invoicing, payment application, customer account reconciliation, and aging follow-up.

· Perform monthly bank, credit-card, loan, and balance-sheet account reconciliations.

· Maintain the general ledger.

· Prepare schedules and supporting documentation for the Controller, external accountants, auditors, lenders, and tax professionals.

· Assist with payroll-related accounting entries and account reconciliations.

· Support federal, state, and local tax compliance by maintaining accurate records and preparing requested schedules.

· Assist with sales tax, use tax, payroll tax, contractor reporting, business registrations, and other compliance matters where experience permits.

· Communicate professionally with vendors, customers, employees, project managers, and company leadership.

· Take on additional accounting and finance responsibilities as the company grows.

Required Qualifications

· At least 5 years of professional bookkeeping or accounting experience.

· Strong understanding of double-entry accounting, accrual accounting, and general-ledger processes.

· Demonstrated experience with Accounts Payable, Accounts Receivable, bank reconciliations, journal entries, and month-end close.

· Ability to independently research and resolve discrepancies.

· Strong Microsoft Excel skills.

· Strong organizational skills and the ability to manage multiple deadlines.

· High level of accuracy, discretion, accountability, and attention to detail.

Preferred Qualifications

· Bachelor's degree in Accounting, Finance, or a related field.

· Prior experience as a Staff Accountant, Senior Bookkeeper, or Full-Charge Bookkeeper.

· Experience with Sage Intacct.

· Experience with Zoho Books.

· Experience with Monday

· Experience in construction, telecommunications, project-based accounting, or job-cost accounting.

· Working knowledge of US federal, state, and local tax requirements.

· Familiarity with multi-state operations, sales tax, payroll accounting, and contractor reporting.

· CPA or CPA candidate preferred, but not required.

· Experience improving accounting systems, close procedures, and internal controls.

Work Arrangement

This is a remote, United States-based position. Candidates must be available for regular communication and meetings during agreed US business hours. The role may be structured as:

· Part-time: Approximately 20-30 hours per week; or

· Full-time: Approximately 40 hours per week.

The final schedule will depend on the selected candidate's qualifications and the scope of responsibilities assigned.