Program Assistant (Aging Services)

Job Description:

Calvert County Government’s Community Resources Department is currently hiring a Program Assistant for the Office on Aging at Southern Pines Senior Center. In this role, you’ll support the Program Specialist in coordinating and delivering engaging programs and activities for older adults, including assisting with program planning and organizing day trips.

Performs program and office responsibilities in the County's program for older adults.  The work involves significant participation in planning and executing program activities and office clerical work.  The work requires experience in planning activities for groups, office experience, and is performed under general supervision.

Essential Job Functions

Plans and organizes classes and activities:

•  Brainstorms with Program Specialist.

•  Researches activities.

• Recruits instructors, speakers, and senior participants.

• Prepares advertising fliers, posters, and news articles.

• Prepares classroom for class or activity.

Assists with the production of a bi-monthly newsletter on computer:

• Gathers information.

• Writes/edits copy.

• Prepares layout with graphics.

Answers phone calls providing information and referrals regarding senior programs and services and taking lunch reservations and cancellations.

Refers people to appropriate services for senior concerns.  Utilizes active listening skills and maintains confidentiality.

Maintains computer database with senior information and enters participation information for classes, activities, and lunches.

Teaches workshops and classes to seniors.

Performs general clerical duties including duplicating materials and typing correspondence.

Collects fees for classes, activities, and lunch donations.  Ensures funds are delivered to appropriate person.

Attends general staff and program staff meetings.

Assists in serving seniors lunches.  Checks temperatures, quantity, and ensures proper cold or hot storage. 

Sets up food line and drink table, orders meals and kitchen supplies, distributes donation envelopes, counts money, sets up dining room as assigned.

Other Duties

Attends training workshops and classes.  Performs related work as required.

Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.

Knowledge of--

• Modern office procedures and practices including operation of office appliances such as calculators and computers.

Ability to--

• Perform program support and related work for senior citizens.

• Plan activities/events for senior citizens.

• Perform general office clerical work quickly and efficiently.

• Establish and maintain effective working relationships with others encountered in the work.

• Deal effectively with the public.

• Model professionalism and demonstrate high quality customer service.

Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)

Training and/or Education:

High School diploma or GED equivalent.

Experience:

One year of planning activities for groups and one year of office clerical experience or one year of food service experience (relative to tasks to be performed.) 

Licenses or Certificates:

None

Special Requirements:

ServSafe Food Certification may be required within first year of employment.

Physical Demands:

Requires strenuous physical effort to perform manual work involving, repeated bending, climbing, crouching, stooping, stretching, reaching or lifting objects up to 50 pounds.

Operation of keyboard devices.

Unusual Demands:

Work is subject to frequent interruptions.

FLSA Status:

Nonexempt

Compensation Steps:

Pay rate: $23.30 - $26.69 per hour; $42,406 - $48,576 annually

Grade 715, full-time position, 35 hours per week

Community Resources, Office on Aging - Southern Pines Senior Center

Position closing date: September 25, 2026

Please Note: This position will close at 11:59 p.m. on September 25, 2026. To be considered for the role, ensure that your application is submitted before the deadline. The position will be removed from the website as of 12:00 a.m. on September 26th.

Calvert County Government offers a comprehensive benefits package designed to support employees' health, financial well-being, and work-life balance. Benefits include:

• 15 days of sick leave
• 10 days of annual leave
• 5 days of personal leave
• 13 paid holidays *14 in an election year
• Defined Contribution Plan
• 457(b) Deferred Compensation Plan
• Medical, dental, and vision coverage
• Flexible spending accounts
• Up to 80% tuition reimbursement
• Gym membership discounts

Please Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview.

Calvert County Government is committed to providing equal opportunity and reasonable accommodations for qualified individuals with disabilities. If you require an accommodation to participate in the application or interview process, please contact Human Resources at recruitment@calvertcountymd.gov with as much notice as possible.