Project Coordinator

Summary / Objective

The Project Coordinator supports the successful planning, execution, and completion of projects by assisting with coordination, research, documentation, and implementation efforts. Working closely with the Project Lead, this role helps ensure projects are delivered on time, within scope, and aligned with company objectives.

Essential Functions

• Support the Project Lead in defining and organizing project tasks from initiation through completion
• Assist in developing project schedules, timelines, and budgets
• Monitor project progress and communicate updates to internal and external stakeholders
• Prepare cost analysis materials based on data provided by management
• Draft and submit project-related materials and estimates for approval
• Maintain and manage all project documentation, including contracts, change orders, and related records
• Collaborate with cross-functional teams to support overall project success
• Track, document, and escalate project-related questions, risks, or concerns
• Serve as a liaison between the company, clients, and contracting officers
• Coordinate with operations teams to schedule trainings or project-related activities as needed
• Perform other related duties as assigned

Competencies and Qualifications

• Strong verbal and written communication skills
• Excellent interpersonal and customer service abilities
• Strong organizational skills with attention to detail
• Proven time management skills with the ability to meet deadlines
• Analytical thinking and problem-solving capability
• Ability to work effectively in a fast-paced, dynamic environment
• Proficiency in Microsoft Office Suite or similar software
• Prior project coordination or project management experience preferred
• Demonstrated professionalism, accountability, and adaptability

Supervisory Responsibilities

This position does not have supervisory responsibilities.

Work Environment & Physical Demands

• Primarily office-based with prolonged periods of sitting and computer use
• May require occasional lifting of up to 15 pounds
• May involve coordination across multiple work sites

Equal Employment Opportunity Statement

The Company is an Equal Opportunity Employer. In accordance with Executive Order 11246, Section 503 of the Rehabilitation Act, and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.