Trade Show Coordinator

About Tavily

We’re building the search engine for AI agents. Our API is designed from the ground up to power RAG and real-time reasoning in AI systems. By connecting LLMs to high quality, trustworthy web content, we help developers build agents that are not only intelligent, but also informed.

We work with some of the most innovative teams in AI, from small startups shaping the ecosystem to the largest enterprises deploying AI at scale. Whether it’s powering sales assistants, research copilots, or internal knowledge tools, we’re the missing link between LLMs and the real world

The role

We are looking for a detail-oriented Tradeshow & Events Coordinator to own the planning and execution of our presence at industry conferences, tradeshows, and corporate events. You will manage logistics from booth procurement to post-show lead follow-up, ensuring every event delivers measurable ROI. 

You’re welcome to work remotely from the United States.

Your responsibilities will include: 

• Plan and manage end-to-end tradeshow and event logistics (booth design, shipping, setup, staffing) 
• Maintain the annual events calendar and manage budgets across 10–20 events per year 
• Coordinate with vendors, exhibitors, and internal stakeholders
• Oversee pre-show promotions and post-show lead handoff to the sales team
• Track event performance metrics and report on pipeline impact
• Negotiate contracts with venues, vendors, and event organizers

We expect you to have: 

• 2–4 years of experience in event coordination or field marketing
• Strong project management skills; experience with tools like Asana, Monday.com, or similar
• Comfortable managing multiple projects simultaneously under tight deadlines
• Willingness to travel up to 30% of the time
• Experience with CRM systems (Salesforce, HubSpot) for lead tracking preferred

Key employee benefits in the US:

• Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
• 401(k) plan: Up to 4% company match with immediate vesting.
• Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
• Remote work reimbursement: Up to $85/month for mobile and internet.
• Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.