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Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Vision insurance
Position Summary
Baker Landscaping & Concrete, LLC is seeking a highly organized, proactive, and professional Personal Assistant to provide direct support to the Owner. This position serves as a trusted partner by managing schedules, coordinating travel, organizing projects, handling confidential communications, and ensuring the Owner's daily priorities are executed efficiently.
The ideal candidate is detail-oriented, resourceful, adaptable, and able to anticipate needs while maintaining the highest level of professionalism and confidentiality.
The ideal candidate is detail-oriented, resourceful, adaptable, and able to anticipate needs while maintaining the highest level of professionalism and confidentiality.
Executive Support
- Manage and maintain the Owner's daily calendar, appointments, and meetings.
- Coordinate business and personal schedules to maximize efficiency.
- Schedule meetings, conference calls, and appointments.
- Prepare agendas, meeting materials, and presentations.
- Take meeting notes and track action items when requested.
- Screen phone calls, emails, and correspondence.
- Draft professional emails, letters, and other communications on behalf of the Owner.
- Organize and maintain electronic and paper filing systems.
Travel & Event Coordination
- Arrange business and personal travel including flights, hotels, rental vehicles, and itineraries.
- Coordinate conference registrations and event logistics.
- Prepare travel schedules and supporting documentation.
- Assist with planning company events, client functions, and executive meetings.
Project Coordination
- Assist with special projects assigned by the Owner.
- Conduct internet and vendor research.
- Gather information and compile reports.
- Coordinate project timelines and follow up with internal departments and outside vendors.
- Track deadlines and ensure projects remain on schedule.
Communication & Relationship Management
- Serve as a professional point of contact for clients, vendors, and business partners.
- Coordinate meetings with customers and strategic partners.
- Follow up on pending items requiring the Owner's attention.
- Maintain positive relationships through timely and professional communication.
Personal Assistance
- Manage personal appointments and scheduling.
- Coordinate reservations and travel arrangements.
- Assist with errands as requested.
- Research and coordinate personal purchases and services.
- Maintain personal calendars and reminders.
- Coordinate deliveries and appointments related to the Owner's personal obligations.
Administrative Support
- Maintain organized electronic records and documentation.
- Order office supplies and executive materials as needed.
- Assist with document preparation, printing, scanning, and organization.
- Coordinate courier services, shipping, and package deliveries.
- Keep the Owner informed of upcoming commitments, deadlines, and priorities.
Required Qualifications
- High school diploma or equivalent required.
- Associate's or Bachelor's degree preferred.
- Minimum of 3 years of executive assistant, administrative assistant, or personal assistant experience.
- Excellent written and verbal communication skills.
- Strong organizational and time management abilities.
- Exceptional attention to detail.
- Ability to manage multiple priorities with minimal supervision.
- High level of professionalism and discretion.
- Ability to maintain confidentiality at all times.
- Strong problem-solving skills and sound judgment.
- Valid driver's license with reliable transportation.
Preferred Qualifications
- Experience supporting a business owner or executive.
- Experience coordinating travel and executive schedules.
- Experience planning meetings or company events.
- Familiarity with project management software and calendar management systems.
Technical Skills
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Microsoft Teams
- Google Workspace
- Adobe Acrobat
- Electronic document management
- Calendar and scheduling software
- Video conferencing platforms (Zoom, Microsoft Teams)
Physical Requirements
- Ability to sit for extended periods while working on a computer.
- Occasionally lift up to 25 pounds.
- Ability to travel locally when necessary.
- Occasional evening or weekend availability may be required to support executive needs.
Core Competencies
- Professionalism
- Integrity
- Confidentiality
- Initiative
- Organization
- Time Management
- Adaptability
- Communication
- Customer Service
- Problem Solving
- Dependability
- Attention to Detail
Learn more about this Employer on their Career Site
