Position Summary

Lion Energy is seeking a detail-oriented, highly organized Purchasing & International Logistics Coordinator to manage day-to-day procurement and the international movement of products, components, samples, and equipment. This position owns the purchasing process from request and quotation through purchase order, approval, payment coordination, production follow-up, shipment, customs clearance, receipt, and record reconciliation.

The ideal candidate is comfortable working across time zones with domestic and international suppliers, freight forwarders, customs brokers, warehouses, carriers, and internal teams. This person combines strong purchasing discipline with practical logistics judgment and maintains accurate, timely information in NetSuite and related tracking tools.

Key Responsibilities

Purchasing and Procurement

Translate approved forecasts, bills of material, inventory levels, engineering requirements, and project needs into timely purchase orders for finished goods, components, tooling, samples, certifications, software, and operating supplies.
Request and evaluate supplier quotations, including price, specifications, minimum order quantities, lead times, payment terms, capacity, delivery schedule, and estimated landed cost.
Coordinate supplier selection and onboarding; collect W-9s, business and remittance information, product catalogs, pricing, minimum order quantities, lead times, and other required vendor documentation.
Create, submit, revise, and close purchase orders in NetSuite, ensuring the correct vendor, SKU, quantity, price, accounting classification, ship-to location, and approval routing.
Maintain visibility to pending and open purchase orders; follow up with approvers and suppliers, resolve workflow errors, and escalate delays that could affect production, sales, or customer commitments.
Review pro forma invoices against approved purchase orders and resolve discrepancies before payment or shipment.
Coordinate deposits, progress payments, final balances, wire confirmations, credit-card authorizations, and payment priorities with Finance and Accounts Payable.
Track supplier production, sample, tooling, testing, and certification milestones and communicate changes in cost, scope, or schedule.
Maintain productive supplier relationships and communicate clearly regarding orders, quality concerns, damaged or missing parts, corrective actions, and replacement needs.

Inventory and Supply Planning

Partner with Sales, Operations, Engineering, Program Management, and Inventory teams to align purchasing with demand forecasts, project schedules, safety stock, and available inventory.
Monitor inventory and reorder points, support cycle or exception audits, and act early to prevent stockouts or excess purchases.
Maintain accurate purchase-order, inbound-shipment, item-receipt, expected-delivery, and empty-return records in NetSuite and supporting trackers.
Reconcile physical movement with system records; coordinate corrections to receipts, inbound shipments, quantities, dates, returns, and inventory adjustments when discrepancies are identified.
Provide clear summaries of open commitments, pending approvals, inbound supply, risks, and required decisions.

International and Domestic Logistics

Plan and coordinate inbound and outbound freight by ocean, air, full-container load, less-than-container load, truckload, and less-than-truckload service.
Obtain and compare freight quotes and routing options, balancing cost, transit time, capacity, risk, and delivery requirements.
Book and manage pickups, container movements, deliveries, storage, returns, and empty-container returns with factories, freight forwarders, customs brokers, carriers, warehouses, and third-party logistics providers.
Prepare, collect, review, and distribute shipping and trade documents such as bills of lading, commercial and pro forma invoices, packing lists, loading plans, safety data sheets, customs-entry records, certificates, and other shipment-specific documentation.
Coordinate customs clearance, bonds, powers of attorney, duty payments, classification support, and broker instructions; monitor last-free dates and act quickly to avoid holds, demurrage, detention, and unnecessary storage charges.
Maintain organized import records and support tariff reviews, entry audits, duty reconciliations, protests, and refund opportunities.
Track shipments from booking through final delivery, including container numbers, pickup details, driver information, ETAs, warehouse routing, receipt confirmation, and exceptions.
Coordinate logistics for battery and energy-storage products and ensure required dangerous-goods, safety, certification, and destination-country documentation is available before shipment.
Investigate and resolve freight exceptions, including delays, overweight loads, shortages, routing errors, customs issues, and transit damage; coordinate claims, insurance documentation, replacement parts, and corrective action as needed.
Develop and maintain shipment trackers, routing guides, standard work, document timelines, and contingency plans.

Cross-Functional Communication and Reporting

Serve as the primary day-to-day link among suppliers, freight partners, customs brokers, Finance, Accounting, Engineering, Program Management, Sales, Inventory, and Warehouse Operations.
Communicate risks early, identify the decision owner, and follow through until purchasing or logistics issues are closed.
Participate in project and operational meetings and maintain action items with clear owners and due dates.
Prepare concise weekly operational updates and KPIs covering purchasing status, supplier performance, inbound shipments, freight risks, customs issues, and upcoming cash requirements.
Protect confidential pricing, supplier, payment, and shipment information and maintain complete, auditable records.

Qualifications

Required

Three or more years of relevant experience in purchasing, procurement, supply chain, international logistics, import operations, or a closely related role.
Hands-on experience creating and maintaining purchase orders in an ERP system; NetSuite experience is strongly preferred.
Working knowledge of international freight, customs-clearance processes, Incoterms, import documentation, duties, and shipment tracking.
Strong spreadsheet and data-management skills, including the ability to reconcile POs, invoices, quantities, receipts, shipment records, and costs.
Demonstrated ability to coordinate multiple suppliers and shipments simultaneously while meeting deadlines and maintaining accuracy.
Clear written and verbal communication skills, sound judgment, persistence, and a strong sense of ownership.
Ability to work effectively with international partners across time zones and to respond promptly when shipment or customs exceptions arise.

Preferred

Experience importing batteries, electronics, energy-storage products, or other regulated or dangerous goods.
Familiarity with HTS classification, ACE entry records, tariff programs, duty protests or refunds, customs bonds, and powers of attorney.
Experience with demand planning, inventory reorder systems, landed-cost analysis, supplier scorecards, or freight claims.
APICS, ISM, customs, dangerous-goods, or related supply-chain certification.

Core Competencies

Ownership and follow-through
Attention to detail and record accuracy
Vendor and carrier relationship management
Prioritization and time-sensitive execution
Cost, schedule, and risk judgment
Cross-functional coordination
Problem solving and escalation
Process improvement and documentation
Proficient in Microsoft applications, specifically Excel

Measures of Success

Purchase orders are accurate, complete, and approved on time.
Open-PO aging, approval delays, and invoice or receipt discrepancies are actively managed and reduced.
Required materials are available when needed without avoidable excess inventory.
Suppliers meet confirmed pricing, quality, and delivery commitments.
Shipments clear customs and arrive on schedule with complete documentation and minimal avoidable fees.
Freight, duty, storage, and landed costs are visible and managed against plan.
Stakeholders receive timely, reliable updates and exceptions are driven to resolution.

Learn more about this Employer on their Career Site

Purchasing & Intl Logistics Coordinator