Permit Coordinator

Location: Anaheim, CA
Schedule: Full-Time
Pay Rate: $24.00/hour + Overtime Available
Employment Type: Permanent

NexGen HVAC & Plumbing is seeking a highly organized and detail-oriented Permit Coordinator to support our growing operations team in Anaheim, CA. This in-office role is critical to ensuring permits, inspections, and project documentation are processed accurately and efficiently across HVAC and plumbing projects.

The ideal candidate thrives in a fast-paced environment, communicates effectively with both internal teams and external agencies, and is comfortable managing multiple priorities while maintaining accuracy and professionalism.

• Answer and manage the permit line, providing timely and accurate responses
• Respond promptly to internal communication platforms (Teams/chat) regarding CSR and permit-related inquiries
• Follow up with Project Managers to obtain site plans and required documentation
• Review and manage incoming emails from city departments and permitting systems such as iPermit
• Schedule HVAC and plumbing inspections and track required timelines
• Update customers regarding inspection schedules, permit statuses, delays, or changes
• Request permit updates and reschedule inspections when necessary
• Maintain and update spreadsheets to accurately track permits and inspection jobs
• Review daily job boards to ensure inspections are properly assigned and documented
• Monitor upcoming schedules 3–7 days in advance to confirm inspections and organization
• Coordinate and schedule subcontractors for engineering-related work when applicable
• Create and manage HVAC and plumbing inspection jobs
• Book warranty work and corrections accurately
• Ensure all emails, chats, and assigned tasks are completed promptly and efficiently

• High school diploma or equivalent

• Strong organizational and multitasking skills
• Excellent written and verbal communication abilities
• Proficiency with Microsoft Office, especially Excel and Outlook
• Ability to work in a fast-paced, deadline-driven environment
• Strong attention to detail and follow-up skills
• Ability to work independently and collaboratively with teams

Nice to Have

• Previous experience in permitting, construction coordination, or administrative support
• Familiarity with HVAC and plumbing permitting processes
• Experience using permitting software such as iPermit
• Experience coordinating inspections or subcontractors

• Competitive hourly pay with overtime opportunities
• Stable, full-time employment
• Career growth and advancement opportunities
• Team-oriented and supportive work environment
• Opportunity to work on impactful projects within a growing company