Document Control / Turnover Specialist

General Description:

The Document Control/Turnover Specialist will work to facilitate best practices regarding the use, versioning, and protection of business-controlled documents by providing superior customer service through the efficient use of value-added technology, resources, and industry best-practices in records and information management.

Kakivik offers a competitive salary, career growth opportunities and for full-time positions we offer a Full Benefits Package including excellent FEHB Medical, Dental and Vision Insurance, Life insurance, and a 401k match program.

Every employee is responsible for driving Kakivik's Mission, Vision, and Values, a crucial part of the strategic plan to drive success. Kakivik Asset Management leads the industry in Safety, Innovation, and Excellence. Kakivik's mission is to provide quality-driven, cost-effective asset management services to support resource development companies.

Essential Job Responsibilities:

• Facilitate the proper care, custody, and control of compliance-controlled documents. 
• Assist in the Management of Change process to maintain proper review, approval and publishing of controlled documents in accordance with organizational procedures and policies using the appropriate technology and equipment.
• Perform turnover functions and deliver professional results in a timely and efficient manner.
• Provide customer support and training on turnover procedures and standards.
• Identify, document, and provide input to management towards the continued development of the turnover program (procedures, processes, templates, applications, etc.)
• Collect and provide information to support compliance audits.
• Gather statistical data (document control metrics) to support project requests.
• Train and mentor fellow team members and support personnel.

Other Job Responsibilities:

• Maintains employee confidence and protects operations, including intellectual property, by keeping information confidential.
• Maintains technical knowledge by attending educational workshops and reviewing professional publications, establishing personal networks, and participating in professional associations.
• Assists other departments within the company with miscellaneous documentation preparation and maintenance projects as needed.
• Adheres to the company’s values – integrity, ownership, urgency, alignment and innovation.
• Supports company vision and mission.
• Adheres to established work schedule, attendance standards and is punctual to work and meetings.
• Other duties as assigned by management.

 Qualifications:

• Three (3) to five (5) years minimum of experience in oil and gas document controls.
• Possess demonstrable experience of Document Control and Records Management Greenfield and Brownfield Projects/Stages; Engineering and Vendor Document Management, As-built, Turnover processes, and technical close-out.
• Understanding of industrial standards and regulatory document control requirements: Risk Based Process Safety (RBPS), Process Safety Management (PSM), Risk Plan Management (RPM).
• Proven ability to proficiently complete multiple, diverse tasks of differing priorities without close supervision.
• Excellent communication skills with the ability to accurately solve problems.
• Highly competent interpersonal and influencing skills to tactfully and diplomatically manage ambiguity, conflict and uncertainty in a culturally diverse environment.
• Ability to establish and maintain effective working relationships with employees, supervisors, and other departments.
• Ability to perform tasks and achieve results with a high degree of accuracy, precision, and excellent grammar.
• Excellent administrative and organizational skills.
• Professional understanding of templates, functions and styles.
• Expertise in the use and application of the following software:
• Required: Microsoft Office (Excel, Word, PowerPoint, and Outlook)
• Documentation repository database software:
• FileTrail
• Documentum/OpenText
• SharePoint
• AutoCAD Viewer (preferred)

Education Requirements:

Preferred: Bachelor’s Degree from an accredited four-year university or college in Business, Library Science or a closely related field or minimum 3 years of experience in a same-level role.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. A pre-hire post offer Functional Capacity Evaluation (FCE) will be conducted to determine an employee’s ability to perform to the job standard.

• MOBILITY: While performing the duties of this job, the employee uses computers on a daily basis. He/she is regularly required to sit; use hands to finger, handle, or feel; and reach with hands and arms. May require light physical effort such as stooping, bending, reaching and occasional lifting of lightweight objects (up to 25 pounds).
• HEARING: The employee frequently is required to talk or hear while answering phones, working with customers, clients, supervisors, etc.
• VISUAL ACUITY: Must be adequate to perform above listed tasks in a safe manner. Ability to see and complete work on a personal computer and read color coded writing on equipment forms, etc.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Compensation:

Kakivik offers a competitive salary, career growth opportunities and for full-time positions we offer a Full Benefits Package including excellent FEHB Medical, Dental and Vision Insurance, Life insurance, and a 401k match program.

Contingencies:

Offer contingent upon ability to pass a pre-employment drug test and background check. 

This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work at any time without prior notice.

Kakivik Asset Management is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or other characteristics protected by law.

Kakivik Asset Management gives preference first to BBNC shareholders, their spouses or descendants, and second to other Alaska Native Corporation Shareholders in accordance with P.L. 93-638.