Office Administrator

Your Opportunity

As our Anchorage Office Administrator, you will take on a vital supporting role of being the first impression and representation of our company! 

The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards. 

This position is in Stantec’s Anchorage office, with defined hours of 8:00 am – 5:00 pm Monday through Friday.

Your Key Responsibilities

• Assist with office administrative duties such as ordering equipment and office supplies, invoicing, coding, electronic file storage, etc. 
• Customer service support such as serving as the key point of contact for the Anchorage office, greeting visitors and clients ensuring a professional and welcoming environment, answering direct phone calls (providing information, taking messages, redirecting calls), etc. 
• Support internal staff with errands for project managers and marketing.
• Support onboarding and off-boarding employees.
• Act as liaison with the IT department to provide physical on-site IT support. 
• Management of physical and electronic records.
• Basic administrative skills: faxing, copying, scanning, and filing.
• Communicate with the landlord and third-party vendors for any building needs and repairs that arise.
• Handle incoming and outgoing mail including sorting and distributing documents. 
• Keep any required employment-related posters posted in public areas and in good condition.
• Maintain recognition calendar (birthdays and anniversaries).
• Office HR information distribution.
• Office budget - check every month what line items have been billed by others. Maintain and manage expenditures for the office.
• Support the development and implementation of office policies and procedures.
• Assist in the planning of in-house or off-site office culture and engagement activities, such as all staff meetings, team-building events, holiday parties etc.
• Kitchen/breakroom maintenance: inspect the coffee bar and dishwasher. Order and restock any necessary items. Clean up coffee pots, kitchen at the end of day. 
• Be available throughout business hours for assistance needed by staff. 

At Stantec, we have some of the world’s leading professionals passionate about enabling our business to be its best. Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services. We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive. Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.