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Job Functions: Perform the executive assistant duties that include office
Management, administrative, and customer functions to support
The daily operations for business operations.
Administrative
- Perform administrative and clerical duties.
- Procure and maintain office equipment and supplies.
- Coordinate and maintain the executive filing system.
- Keep the executive officers informed of concerns that come to the attention of the Executive Assistant as appropriate.
- Will be performing assigned function of Business Operations.
- Coordinate incoming and outgoing correspondence.
- Assists in the orientation process for new employees.
Office Management
- Communicate regularly with program staff and managers as an extended voice of the executive officers.
- Maintain a professional communication system (voice-mail automated system).
- Serve as the tech support for office machines and equipment.
- Maintain confidentiality of agency files, records, and archive files as in accordance with policies.
Customer Service
- Maintain a high professional reception area that includes warmth, friendliness and sense of welcomeness.
- Coordinates refreshments and room set up for Executive Officers (i.e., management meetings, board, consultant visits, etc.); ensures that for other Council meetings refreshments and room set up are being carried out appropriately.
- Order floral needs for the Agency.
Other Duties
- Make a visit to a campus as required.
- Abide by the Personnel Policy Manual and other policy and procedure manuals as adopted by the Agency.
- Demonstrate the program philosophy, policies, and procedures.
- May attend meetings and/or conferences to represent the executive officers.
- Respect professional protocol.
- Abide by BCHS Code of Conduct.
- Perform other work-related duties as assigned.
Education: Prefer an Associates of Arts in Business Management or related degree or college level course work.
Experience: Prefer three (3) or more years of related secretarial, administrative, and/or office
experience. Must have knowledge of computer software programs such as Microsoft, word, excel, etc.
Physical and/or
Mental Requirements:
Ability to read, write, and understand English well.
Ability to understand and carry out verbal and written commands.
Ability to organize and prioritize workload; ability to meet deadlines.
Physically fit to endure 4 to 6 hours working a computer terminal.
Physically capable to perform office errands (i.e. walking, driving, etc.)
Physically fit to lift up to 30-40 pounds.
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