Description

We are seeking a highly organized and motivated Administrative Assistant to join our growing design-build landscape firm. The ideal candidate will provide comprehensive administrative support to the office while also assisting with production-related administrative duties that help keep projects moving smoothly from design through installation. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with staff, clients, and vendors. A background in construction, landscape design, or a related field is preferred but not required

Who we are:

McHale Landscape Design is a residential landscape architecture company and design-build firm dedicated to designing and constructing extraordinary residential gardens, pools, outdoor living areas, and home additions. Since 1981, the firm has designed, constructed, and planted residential projects throughout D.C., Maryland and Virginia, including more than 400 award-winning landscapes.

What an Administrative Assistant does:

Administrative Production Support:

Assist project managers and production staff as needed
Assist in generating estimates, proposals, contracts, and invoicing
Track and update project pipeline status, timelines, and deadlines
Prepare job packets, and project documentation for Team
Support the coordination of client, vendor, and lead documentation with the corporate office
Maintain databases for materials, suppliers, and subcontractors
Schedule, track, and maintain utility location tickets (Miss Utility/811)
Assist with the facilitation of permits

General Administrative Duties:

Answer and direct phone calls, emails, and client inquiries in a professional manner
Act as the primary point of contact for leads, gathering key information and directing them to the appropriate sales team member
Maintain company calendars, schedule meetings, and coordinate appointments
Prepare and organize documents, reports, and presentations
Manage filing systems (electronic and paper) to ensure records are accurate and up to date
Track and order office supplies

You will be a great fit if you have:

Associate's degree or higher from a college or university; or equivalent combination of education and related experience.
2+ years’ experience working in a professional business environment supporting administrative assistant duties
Experience working in a professional service environment a plus.
Ability to work in-office Monday – Friday 8:00 am to 4:30 pm
Proven experience as an administrative assistant or in a related administrative role
Excellent organizational and multitasking skills with strong attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn and adapt to new technologies
Strong written and verbal communication skills
Ability to work independently and as part of a team in a fast-paced environment

What we offer:

Competitive Pay
Discretionary Bonuses
Comprehensive benefits: medical, dental, and vision insurance along with life, short-term, and long-term disability insurance is available for all full-time employees
Paid time off and holidays

Learn more about this Employer on their Career Site