Immediate Hiring: Administrative Assistant

Advocate Support Services, Inc. – Maryland Behavioral Health Organization

Are you the person everyone relies on to keep things organized, accurate, and moving forward?

Advocate Support Services is growing, and we're looking for an exceptional Administrative Assistant who thrives on organization, accuracy, accountability, and making complex operations run smoothly.

This is not a receptionist role. This is a mission-critical operations position supporting a rapidly growing behavioral healthcare organization that serves adults living with serious mental illness throughout Maryland. The Administrative Assistant helps ensure authorizations are tracked, records are audit-ready, technology is coordinated, onboarding moves efficiently, and staff have what they need to deliver life-changing services. [PD-

Why Join Advocate?

✅ Meaningful work that directly supports individuals on their recovery journey.

✅ Stable, growing healthcare organization.

✅ Diverse responsibilities—no two days are the same.

✅ Collaborative leadership team that values initiative and reliability.

✅ Opportunity to learn healthcare operations, compliance, HR support, technology coordination, and healthcare administration.

What You'll Do

You may support one or more operational areas, including:

Administrative and office operations
Records management and document control
Insurance eligibility and authorization tracking
Quality assurance and compliance support
HR onboarding and offboarding support
Technology and equipment coordination
Referral and intake support
Operational communications and project support

This role is ideal for someone who loves:

Checklists
Organization
Process improvement
Solving problems
Following through
Managing multiple priorities without losing attention to detail

We're Looking For Someone Who

✅ Is incredibly organized

✅ Loves systems, structure, and accuracy

✅ Is comfortable learning technology platforms

✅ Can handle confidential information with professionalism

✅ Communicates clearly and professionally

✅ Takes ownership of tasks and follows them through completion

✅ Can recognize issues and escalate them appropriately

Preferred Experience

Administrative support
Healthcare administration
Behavioral health
Human services
Microsoft 365 (Outlook, Teams, SharePoint, Excel)
Electronic records systems
Insurance verification or authorization support

The Ideal Candidate

You are the person who notices what others miss.

You create order where others see chaos.

You enjoy checking tasks off a list, maintaining accurate records, and helping an organization operate at a high level. You take pride in accuracy, professionalism, and dependability.

Position Details

Full-Time or Part-Time Available
Hourly / Non-Exempt
Office-Based Position
Reports to the Director of Operations

Apply Today

We are actively interviewing and looking to hire immediately.

If you're ready to be part of a growing organization where your work truly matters, we would love to hear from you.

Learn more about this Employer on their Career Site