Business Administrator

Porter is hiring a Business Administrator!

Location: Baltimore/Annapolis

The Business Administrator will play a key role in supporting our financial and operational functions, ensuring efficient day-to-day administrative processes, and contributing to a positive employee experience. Reporting directly to the CFO, this role will work cross-functionally with HR, Finance, and People Operations to manage documentation, own the payroll process, coordinate internal training, and support reporting and compliance efforts.

Key Responsibilities

Document Management:

Organize and maintain company documents including contracts, policies, and operational records

Ensure version control and secure access to confidential files

Assist with documentation required for audits or internal reviews

Payroll:

Manage payroll operations for all internal employees

Oversight for commission payouts and Accounts receivable

Maintain and update employee records in coordination with HR and Finance

HR & Administrative Support:

Assist with internal communications across multiple departments

Coordinate and track internal manager training programs

Support benefit tracking, compliance, and light HR-related tasks

Reporting & Compliance:

Build and maintain internal reports using Excel (pivot tables, vlookups, formulas, etc.)

Assist with finance, accounting and operational reporting for leadership

Help ensure process documentation and internal compliance standards are up to date

Qualifications

Bachelor’s degree in Business Administration, Human Resources, Finance, or related field

2–4 years of experience in business operations, Accounting/Finance, or administrative support

This role requires someone who lives within commutable driving distance of the Annapolis/ Baltimore area.

Strong proficiency in Microsoft Excel is required (pivot tables, vlookups, data validation, and formulas)

Experience in a fast-paced, high-growth company or startup environment is a plus

Familiarity with HR policies, Payroll, and document management

Exceptional organization, time management, and attention to detail

Clear written and verbal communication skills

Experience with Google Workspace, HRIS platforms, and reporting tools is a plus

What We Offer

Competitive salary and benefits

A dynamic and mission-driven team environment

Room for growth and development in a fast-scaling organization

The opportunity to directly impact our internal operations and employee experience