Administrative Assistant

At RMA, we exceed the traditional role of a CPA and consulting firm. We are a team of seasoned professionals deeply committed to empowering our Federal Government clients to achieve their missions, improve operational efficiency, and deliver tangible value to our citizens. 

Our corporate foundation is built on core principles, including a dedication to meaningful work, the cultivation of mutual respect, the pursuit of professional excellence, and a culture of continuous learning. These foundational principles drive us to engage collaboratively with our clients, gain a comprehensive understanding of their challenges, and, together, work toward effective resolutions.

Job Summary:

The Administrative Assistant provides high-level administrative and organizational support to the COO, helping ensure efficient day-to-day operations and effective execution of key business priorities. This role requires a highly organized, proactive, and discreet professional who can manage competing priorities, coordinate schedules and meetings, prepare documents and reports, and serve as a trusted liaison between the COO, leadership team, employees, clients, and external partners/vendors.

Key Responsibilities:

• Screening calls, emails, and correspondence, and prioritizing matters requiring attention.
• Conducting research and gathering information as needed.
• Assisting with contract administration, document management, and recordkeeping.
• Manage calendars, meetings, and appointments.
• Prepare meeting agendas, presentations, reports, and other executive materials.
• Coordinate internal and external meetings and ensure timely follow-up on action items.
• Draft and manage correspondence, communications, and confidential documents.
• Track key projects, deadlines, deliverables, and operational priorities.

• Maintain organized records and ensure sensitive information is handled with discretion.
• Support special projects, process improvements, and organizational initiatives as assigned.
• Anticipate operational needs and proactively resolve administrative and logistical issues.

Qualifications:

• A bachelor’s degree in a business-related field is preferred.
• Problem-solving and critical thinking.
• Proficiency with Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Teams, Zoom, and other productivity tools.
• Experience managing corporate social media accounts and developing engaging content, and familiarity with tools such as Canva, Adobe Express, or similar design platforms would be a plus.
• Strong organizational, time-management, and prioritization skills.
• Excellent written and verbal communication abilities.
• Strong attention to detail and ability to maintain accuracy under deadlines.
• Ability to handle confidential information with sound judgment and discretion.
• Comfortable working independently, managing multiple priorities, and adapting to changing needs.
• Professional demeanor and strong interpersonal skills.

What RMA Offers:

• Competitive base salary + 401K match
• Health and Wellness Benefit Package
• Regular firm-sponsored team-building events
• Tight-knit professional community and social atmosphere

Offered Benefits:

• Health, Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability Insurance
• Employee Coaching and Mentoring Program
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA)
• Commuter Benefit Accounts (CBA)
• Professional Membership and Certification Reimbursement
• Tuition Reimbursement
• Health and Wellness Plan

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

RMA Associates is an equal opportunity employer and will consider all applications without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, protected veteran status, genetics, disability status, or any other characteristic protected by federal, state, or local laws.