Billing Specialist

We are seeking a qualified Billing Specialist to join our team in Arlington, VA, or remotely

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Position Description: 

Decision Technologies is seeking a highly skilled Billing Specialist to join our dedicated billing team. In this collaborative role, you will help execute the billing processes for our government contracts, ensuring accurate invoicing, strict DCAA compliance, and timely accounts receivable collections. By leveraging your expertise in Deltek Costpoint and federal accounting regulations, you will be a vital contributor to our financial operations, partnering closely with your peers and program managers.

Relevant Work Experience:

• Minimum of 5 years of experience in a government contract accounting environment.
• Deltek Costpoint experience required.

Responsibilities 

• Oversee the end-to-end billing lifecycle, including customer invoicing, accounts receivable (AR) collections, project configuration, and the continuous monitoring of contract funding values.
• Prepare and process Government Vouchers utilizing Deltek Costpoint and customized Excel-based billing schedules.
• Generate, review, and finalize accurate client invoices directly within the Costpoint system.
• Ensure compliance with diverse contract types (Firm-Fixed-Price, Progress, Scheduled, Time & Materials, and Cost-Plus) by routing completed vouchers to program managers for review and approval.
• Execute final invoice and Retro Rate submissions to clients and process them through associated government billing portals, including Wide Area Workflow (WAWF).
• Maintain comprehensive documentation of customer-specific billing guidelines, special arrangements, fee caps, approved rates, accrual notes, and expense formatting to ensure strict adherence to individual contract requirements.
• Investigate and resolve complex billing inquiries and discrepancies for both internal stakeholders and external clients.
• Process cash receipts accurately and actively track AR collections to ensure timely payment and minimize outstanding balances.
• Manage and execute comprehensive contract closeout procedures.
• Proactively analyze existing billing operations to identify process improvements, recommend solutions, and support ongoing training or resource needs.
• Develop and generate ad-hoc reports, providing comprehensive analysis of historical and current financial data to support business needs.

Required Qualifications 

• Associate’s degree in accounting or finance (Note: 5 years of related experience can replace each year of required schooling, so 10 years of experience can replace 2 years of higher education, etc.).
• Minimum of 5 years of progressive accounting experience, including at least 3 years dedicated specifically to billing operations.
• Comprehensive, hands-on experience utilizing Deltek Costpoint (versions 7.1, 8.1, or higher).
• Strong understanding of Federal contracting accounting rules and regulations, with specific expertise in Department of Defense (DoD) and service contracts.
• Working knowledge of Defense Contract Audit Agency (DCAA) guidelines and accounting requirements.
• Solid foundation in Generally Accepted Accounting Principles (GAAP) as applied specifically to the government contracting sector.
• Advanced proficiency in Microsoft Excel with proven ability to manipulate, analyze, and report on complex financial data.
• Proven ability to independently manage multiple priorities in a fast-paced, high-pressure environment, backed by a demonstrated proficiency in researching and resolving complex billing discrepancies.
• Working knowledge of WAWF and eCraft is preferred, though not mandatory.
• Excellent written, verbal, and interpersonal communication skills, with the ability to effectively collaborate with internal teams and external clients.
• Highly organized and meticulously detail-oriented, with a strong focus on accuracy in financial processing and data review.
• Strong overall proficiency across the Microsoft Office Suite.

Compensation:

Compensation at Decision Technologies, Inc. is determined by various factors, including but not limited to location, the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements.

Employee Benefits:

• Competitive Paid Time Off

• Comprehensive Medical, Dental and Vision Insurance

• Employee Assistance Programs

• Flexible Spending Accounts (Medical, Dependent Care & Commuter)

• Company paid Short-Term, Long-Term, Life and AD&D Insurance

• 401(k) match

• Tuition Reimbursement

• Paid Certifications

Decision Technologies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.