Event Operations - Event Operations Coordinator

EVENT COORDINATOR

JOB DESCRIPTION

The Event Coordinator is responsible for the administrative support and coordination of all aspects of major stadium wide events as assigned for the Dallas Cowboys and AT&T Stadium from conception to completion. The ideal candidate has great customer service skills, the ability to multitask and the ability to work in a fast paced but exciting environment.  The Event Coordinator reports to the Senior Event Manager.

Job Duties:

• Review technical riders, have discussions with promoters and representatives about requests and requirements directly related to each assigned event.
• Conduct venue visits / stadium walkthroughs with event clients and representatives to aid in all phases of event planning.
• Oversee logistical and operation planning for all High School Football events
• Oversee all Arlington ISD events, activations, and Art Program initiatives
• Develop and publish event production notes for events as assigned
• Generate various event documents (including, but not limited to, event diagrams, event information sheets, instructions for event clients and different event constituent groups).
• Provide clients and affiliated departments with necessary pre-event and post-event correspondence.
• Anticipate production, logistical and operation problems. Identify appropriate solutions and project consequences of proposed actions and implement recommendations in support of organizational objectives.
• Establish and maintain effective working relationships with clients, co-workers, part-time staff, contractors and patrons.
• Assist with the ongoing coordination among different departments and standard operating procedures to ensure the effective, efficient and safe operation of event activities.
• Work with event sales and marketing staff on the coordination of event activities for the entire stadium
• Assist in the preparation of budgets relative to event operations
• Perform other functions and activities as directed by the Senior Event Manager

Qualifications:

• Degree in Business, Communications, Sports Management or a related area of study required.
• 1+ years of experience coordinating events at a venue of a similar size is required.
• Advanced skills in the use of Microsoft Office (Outlook, Word, Excel, PowerPoint, Visio) required.
• Demonstrate knowledge in event production, including audio/visual, facility rigging and industry terminology.
• Experience in design programs like AutoCAD, Adobe Photoshop & Microsoft Visio Professional preferred.
• Excellent interpersonal, verbal and written communication skills; ability to communicate effectively at all levels both internally and externally.
• Ability to simultaneously manage a high level of detail across multiple projects.
• Ability to demonstrate flexibility and quickly adapt to changes while maintaining high levels of productivity and effectiveness under pressure.
• Ability to work well within a team environment, offering assistance and support to team members whenever necessary.
• Ability to balance internal priorities with client expectations.

• Ability to work flexible hours, including nights and weekends.