Who We’re Looking For (Position Overview):

Spry Methods is seeking a highly organized, proactive Executive Assistant / Scheduler to support the Director, Command, Control, Communications, and Computers (C4), Headquarters Marine Corps (HQMC) at the Pentagon.

This role operates at the center of Marine Corps enterprise decision-making, directly enabling a senior executive leader by managing time, priorities, and operational rhythm. The ideal candidate thrives in a high-tempo, high-visibility environment and brings experience supporting DoD SES or Flag/General Officers.\n

What Your Day-To-Day Looks Like (Position Responsibilities):

You will serve as a trusted front-office partner responsible for ensuring the Director’s time, engagements, and office operations are executed with precision.

Executive Scheduling & Calendar Management

Manage and deconflict a complex, high-visibility calendar, coordinating engagements across HQMC, DoD, Joint Staff, and external stakeholders
Develop daily/weekly schedule products (day cards, read-aheads, forecast schedules)
Prioritize competing requirements and ensure leadership is fully prepared for each engagement

Meeting & Engagement Support

Coordinate and execute meetings, briefings, and events, including:
- Agenda development and logistics
- Read-ahead materials and briefing books
- Secure spaces, AV, and visitor access
Track actions, taskers, and follow-ups to completion
Prepare and quality-check executive correspondence, memos, and briefing materials

Travel Coordination (DTS)

Plan and manage CONUS and OCONUS travel using the Defense Travel System (DTS)
Build detailed itineraries and trip books
Coordinate last-minute changes and ensure compliance with travel regulations

Front Office & Administrative Operations

Serve as the primary point of contact for internal and external stakeholders
Manage office workflow, communications, and tasking systems (e.g., TMT/CATMS)
Coordinate visit requests, clearances, and escort requirements
Maintain organized records, files, and executive documentation

Office Management & Daily Operations

Support day-to-day office operations including:
- Supply management and workspace coordination
- Security and access procedures
- Coordination across HQMC staff sections
Enable smooth execution of the Director’s operational priorities

What You Need to Succeed (Minimum Requirements):

Active DoD Secret Clearance
3–7+ years of experience supporting senior leadership in a DoD or Federal environment
Demonstrated experience supporting SES, Flag, or General Officers
Advanced experience with:
- Executive calendar management and scheduling
- Defense Travel System (DTS)
- Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
Strong understanding of DoD administrative, correspondence, and security processes
Comfortable going into the office 5 days a week

Ideally, You Also Have (Preferred Qualifications):

Prior experience working in the Pentagon or HQMC
Familiarity with task management systems (TMT, CATMS, or similar)
Experience preparing executive-level briefing materials and read-aheads
Bachelor’s degree (or equivalent experience)

Key Skills & Attributes

Exceptional organizational and time-management skills
Ability to operate in a fast-paced, high-demand executive environment
Strong judgment and ability to prioritize competing requirements
Professional presence and ability to interact with senior leaders
High level of discretion handling sensitive and classified information
Proactive, anticipatory mindset (stays ahead of the schedule, not behind it)

Why Spry Methods

At Spry, we bring senior-level expertise and small business agility to mission-critical environments. Our teams operate directly alongside federal leadership, delivering results that matter—from HQMC enterprise operations to DoD-wide transformation efforts.

In this role, you won’t just manage a calendar—you will enable decision advantage at the highest levels of the Marine Corps.

#CJ

Learn more about this Employer on their Career Site