Position Overview: The Legal Operations Specialist is responsible for supporting compliance-related initiatives, including political law compliance, monitoring and tracking developments related to legal affairs, coordinating internal legal operations processes, and assisting with the implementation of association policies and procedures, as well as supporting the legal affairs team in day-to-day functions.

Company Overview: A leading trade association representing some of the most recognized and trusted consumer brands, this organization plays a vital role in shaping the policies and conversations that impact products people rely on every day. With a focus on advocacy, innovation, and collaboration, it brings together industry leaders to drive progress on issues like consumer safety, sustainability, and marketplace growth. Joining the team means contributing to work that directly influences the future of the brands and products that touch millions of lives.

Key Areas of Responsibility:

Legal Affairs Support

Provide administrative and operational support on legal matters and projects

Track deadlines, filings, and compliance requirements, such as annual reporting requirements

Support legal research needs

Assist in the preparation of presentations, reports, and documentation for internal and external stakeholders

Political Law & Compliance

Monitor and track state lobbying activity and political contributions, including political action committee activity and state/federal giving

Support compliance on state and federal lobbying, campaign finance laws, and reporting requirements and assist with reports

Maintain accurate records of political expenditures and contributions through in-house tracker

Stay informed of relevant regulatory changes regarding political law, especially as to nonprofits and ensure organizational adherence

Digital File Management

Organize, maintain, and update contracts and other legal documents and records within digital filing systems

Ensure accuracy, accessibility, and compliance with document retention policies

Implement and improve file organization systems for efficiency and scalability

Invoice Processing & Financial Coordination

Assist in preparing, reviewing, and sending invoices related to legal services

Maintain invoice tracking systems and ensure timely submission and payment

Review and code invoices in accordance with internal financial procedures and compliance requirements

Collaborate with public affairs, finance and legal teams to resolve discrepancies and ensure operational efficiencies

Requirements

Experience and Education:

Bachelor’s degree

Minimum 3 years of experience in legal operations, administration, and/or compliance roles

Preferred: Experience with political law, campaign finance regulations, or PACs; experience with invoice management, billing systems, or financial coordination a plus; compliance

Skills & Competencies:

Strong organizational and time management skills

High attention to detail and accuracy

Ability to manage sensitive and confidential information

Proficiency in Microsoft Office Suite and/or legal management software

Familiarity with document management systems and digital filing tools

Analytical thinking with strong problem-solving abilities

Excellent written and verbal communication skills

Ability to multitask and prioritize work

Flexibility in learning new software and/or computer/technical applications

A self-starter with the ability to work independently and manage multiple priorities in a fast-paced environment

Preferred Attributes:

Experience working in a law firm, corporate legal department, government affairs consultancy, government agency or political organization

Knowledge of Federal Election Commission regulations and state-level campaign finance laws

Learn more about this Employer on their Career Site