Head Start Administrative Assistant

Job Description 

The Administrative Assistant is responsible for managing building entry and greeting Head Start families and visitors, answering phone calls, and managing the front desk. Prepares forms and creates/designs flyers for program activities; completes basic data entry. Monitors the flow of paperwork and files. Facilitate communication between staff and between the program and Head Start families. Performs a variety of administrative tasks for the department and division. Must be bilingual in English and Spanish. 

Jefferson County Head Start is a comprehensive, no-cost infant/toddler and preschool program serving kids who are 6 weeks to 5 years old in Jefferson County (excluding Lakewood). We provide a range of support and services for our children and families. We aim to provide equitable and inclusive services and support to the diverse community we serve.    

To learn more about our preschool program: https://www.jeffco.us/817/About-Us   

And here is a crash course video! https://www.youtube.com/watch?v=TmyDjXHHt9M 

SCHEDULE: 

The position works Monday-Friday, 7:30 AM – 4:00 PM, in-office at the Head Start Arvada location. There are no evenings or weekends required. Please note this is a year-round position.   

COMPENSATION:  

Hiring Range: $21.50-$23.91 Hourly  

Full range- 20.62 - 25.78 - 30.93 USD Hourly 

Compensation will be determined based on education and experience. 

*Bilingual Spanish proficiency is an incredible asset to this team and will be offered a pay differential of $3,120 annually upon completion of communication skill test.  

BENEFITS:  

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement and more. For more information, click here for our Total Rewards summary.    

ESSENTIAL DUTIES: 

• Sit at the front desk to greet visitors and manage secure building entry; answer and route phone calls to the appropriate individual. Communicate program information to current and potential Head Start families. Receives mail, documents, and packages. Orders supplies and requests maintenance.  

• Maintains positive relationships with Head Start families and staff members. Coordinates staff meetings and serves as meeting recorder. Maintains positive public image for department and division.  

• Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, data entry, and completing projects. Ensures all provided material is accurate. Prepares supplies and materials for staff usage.  

• Other duties and responsibilities as assigned. 

QUALIFICATIONS: 

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.  

Minimum Qualifications:  

• Education: High School Diploma or GED. 

• Experience: 1 year of work-related or volunteer-related experience. 

• Note an equivalent combination of education and experience is acceptable.  

• Must be bilingual in English and Spanish 

Preferred Knowledge, Skills and Abilities: 

• More than three (3) years of customer service experience is highly preferred   

• Experience with Microsoft Office/Microsoft 365    

• Strong time management and prioritization skills  

• Detail-oriented and experience with data entry and financial tracking   

• Positive Attitude  

• Being a reliable team player who is flexible/adaptable.  

• Basic math skills. 

• Excellent customer service skills.  

• Passionate about the education of young children 

ADDITIONAL JOB INFORMATION:  

• Offer of employment contingent upon successful completion of CBI and FBI criminal history, sex offender registry check, child abuse and neglect records check, motor vehicle report, education verification, and/or references. Candidates with convictions related to child abuse, crimes of violence, unlawful sexual behavior, physical assault or battery, and domestic violence will be disqualified. Please reference the Colorado Department of Early Childhood’s website for full details on disqualifying crimes Background Checks | Colorado Department of Early Childhood 

• Must obtain physical examination and tuberculosis test at hire.  

• A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer for every position.  

• Willingness to occasionally travel to assigned Head Start Sites (Arvada, Wheat Ridge, and Lakewood).    

Perjury Statement: Any applicant who knowingly or willfully makes a false statement of any material fact or thing in the application is guilty of perjury in the second degree as defined in Section 18-8-503, C.R.S., and, upon conviction thereof, shall be punished accordingly.   

Accommodations Statement:  

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact careertalent@jeffco.us. This contact is for accommodation requests only and cannot provide application status updates.  

APPLICATION: 

Qualified applicants are encouraged to apply.  

All applicants must submit an online employment application by 11:59PM on the posted cut-off date. Follow this link to apply now: Jefferson County Colorado Career Opportunities 

• A resume and cover letter submitted with your application is encouraged but will not substitute for the information requested on the application.  

• Current Jefferson County employees must apply through their employee profile in Workday. 

• In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. 

Applications are reviewed for minimum qualifications listed in the qualifications section of the job bulletin, and applicants are contacted directly by the hiring team if selected. To view the status of your application, please log into your candidate portal.    

For more details on the recruitment process, please visit: https://www.jeffco.us/1860/FAQs 

Questions? Contact the Jefferson County Recruitment Team at 303-271-8420 or CareerTalent@Jeffco.us