Accounts Payable Manager

Position Title: Accounts Payable Manager

Department: Finance

Reports to: Controller 

Salary grade: P

Salary Range: 83,000- 103,800

Position Summary: 

The AP Manager provides management direction of all activities in accounts payable, travel & expense, and corporate card purchasing functions. Oversee three (3) to four (4) direct reports. Approves payments, monitoring assigned contracts. Approves the reconciliation of payments. This position must ensure timely payments are released in accordance with policies and procedures.

Roles and Responsibilities:

• Manage, coach, and train the accounts payable team on procedures, controls, and issue resolution primarily focusing on the following: 

• Oversee processing of invoices and related payments on an accurate and timely basis. Verify and process purchase orders, contractual and non-contractual disbursements.

• Manage Landlord, tenant-based voucher, and portability payment processes.

• Validate, reconcile, and approve HAP requests bi-monthly.

• Prior to weekly payment processing, review pending invoice and purchase order reports to identify any payments requiring follow up to ensure timely processing.

• Review and post approved invoices and payables to the general ledger.

• Review wires for accuracy and quality assurance.

• Resolve any disbursement discrepancies and inquiries from vendors in accordance with AHA’s policy and procedures.

• Oversee and file annual 1099 reporting and distribution of 1099 forms according to the IRS regulations for government agencies and manage the B-notice process as required by federal regulations for 1099 reporting.

• Perform and assign due diligence on outstanding checks.

• Collaborate with other departments to resolve delays in invoice intake and processing.

• Report and remit Annual unclaimed property to the Department of Revenue as required for government entities for the agency.

• Manage civil penalty notices.

• Serve as SME & Administrator of Yardi Payscan resource and actively participate in implementations, upgrades, and maintenance.

• Serve as a Corporate Card administrator and processor.

• Provides performance management and review of direct reports for development, training and pay increases.

• Develop, implement, and maintain policies and procedures for Accounts Payable and Purchasing activity.

• Manage open records request.

• Assist with the annual audit PBC list and manage and provide responses to compliance audit requests.

• Identify and develop plans for process improvements, as needed.

• Perform other related duties as required and/or assigned.

Knowledge and Skill Requirements:

• BS, Finance or Accounting Degree

• 3+ years Managerial Experience

• 3+ years Accounts Payable, Accounting, or similar Experience

• Yardi Experience preferred

• ERP Experience

• MS Office Suite

Working Conditions:

Works in an office environment. May require frequent bending, stooping, reaching and prolonged sitting and/or standing.