*** An active Public Trust or the ability to obtain a Public Trust is required for consideration. ***

The Administrative Assistant, Division Operations, provides high-level administrative and operational support to CDC Division leadership, including executive scheduling, travel coordination, meeting management, and division-wide asset and facility support. This role serves as a central coordination point for leadership operations, data calls, conference tracking, and property accountability in a fast-paced federal environment.

This position supports a government contract and is restricted to U.S. citizens or legal permanent residents. Documentation is required.

This is a mission-critical role that requires independent judgment, discretion, and the ability to resolve issues in real time while supporting senior leadership.

Compensation & Benefits:

Pay commensurate with experience.

Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Assistant, Division Operations Responsibilities Include:

Executive & Administrative Support

Manage leadership calendars, resolve scheduling conflicts, and coordinate high-level meetings
Prepare daily and weekly calendar briefings for Division leadership
Coordinate Senior Leadership Team (SLT) meetings, agendas, and follow-ups
Track and manage division-wide data calls and reporting requests
Support document routing, updates, and SharePoint/Teams coordination

Travel & Meeting Coordination

Coordinate domestic and international travel logistics, approvals, and documentation
Support conference tracking, planning, and attendance requests
Prepare travel documentation, including risk assessments and supporting materials

Asset & Facility Management

Maintain and track property records in PMIS
Coordinate office space assignments and facility requests
Manage inventory, equipment tracking, and property transfers
Support annual inventory and property accountability requirements
Submit and track procurement requests via CCPS

Conference & Division Operations

Track division conference participation and manage submission processes
Coordinate conference announcements and attendance workflows
Assist with exemption memos and approval documentation

Administrative Assistant, Division Operations Experience, Education, Skills, Abilities requested:

Associate’s degree required; Bachelor’s preferred
3–5 years of administrative support experience (federal preferred)
Experience supporting senior leadership in a fast-paced environment
Familiarity with federal systems (PMIS, CCPS, Teams, SharePoint)
Strong organizational, problem-solving, and communication skills. Hands-on experience with federal systems, including:
ConcurGov
Global Travel System (GTS)
CCPS or government purchase card systems
UDO tracking or financial reconciliation
Vendor Supplied Training System (VSTS)
Strong ability to manage multiple priorities, deadlines, and urgent requests
Ability to work independently and resolve problems without constant supervision
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Must pass the pre-employment qualifications of Cherokee Federal

Company Information:

Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal – the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLC is focused on building a brighter future, solving complex challenges, and serving the government’s mission with compassion and heart. To learn more about CNIH, visit cherokee-federal.com.

#LI-SH1 #cherokeefederal

Cherokee Federal is a military-friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.

Similar searchable job titles:

Executive Administrative Assistant
Executive Travel Coordinator
Federal Program Administrative Specialist
Operations and Travel Administrator
Executive Support Specialist

Keywords:

Executive Support
Federal Travel Administration
ConcurGov • Global Travel System (GTS)
Government Travel
Executive Calendar Management
UDO
CCPS
Program Operations
Administrative Operations

Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.

Many of our job openings require access to government buildings or military installations.

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