Administrative Assistant

Overview

Piedmont Lube Centers, LLC dba Jiffy Lube is seeking a highly organized and detail-oriented Administrative Assistant to support our 27 shops and corporate office. This role is responsible for managing expenses, and facility-related services across all stores. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to juggle multiple priorities while keeping operations running smoothly.

Key Responsibilities

• Coordinate with vendors for routine services (lawn care, pest control, utilities, etc.)
• Monitor and process recurring expenses such as leases, utilities, and service bills
• Place and track orders for supplies (equipment, materials)
• Maintain accurate records of vendor invoices, payments, and expense allocations.
• Assist with scheduling and overseeing subcontractor projects and repairs.
• Facilitate business license renewals, emission station renewals, inspections, and other administrative tasks
• Perform basic bookkeeping
• Provide reporting on vendor performance, expenses, and contracts
• Perform other related duties as assigned

Qualifications

• 2+ years of experience in administrative/executive assistant, facilities coordination, or operations support.
• Strong organizational and project management skills.
• Excellent communication and negotiation abilities.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Knowledge of basic facility systems (HVAC, plumbing, electrical) a plus.
• Prior multi-location or retail/automotive industry experience preferred.

What We Offer

• Competitive pay and benefits package.
• Opportunity to support and grow within a well-established company.
• Hands-on experience in procurement, vendor management, and facilities operations.
• Collaborative team environment with room for growth.

Piedmont Lube Centers LLC is an independent owner and operator of 27 Jiffy Lube® locations in Metro Atlanta. We are family-owned and have been in business since 2004. For over 20 years, we have focused on providing fast, friendly, and professional service to the communities we serve. We have worked hard to become one of the largest and most trusted oil change and vehicle service providers in Georgia, and we’re very grateful to the loyal customers and team members who helped us get here.

Notice of E-Verify Participation:

This employer participates in E-Verify. E-Verify is a web-based system that allows employers to confirm the eligibility of their employees to work in the United States. The system compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records. This notice applies to all applicants and employees, including those hired to work remotely.