Corporate Accounts Payable Coordinator

Job Description: 

The Corporate Accounts Payable Coordinator reports to the Accounting Supervisor. This position is primarily responsible for all aspects of the daily and monthly accounts payable processes including entering invoices and maintaining vendor files, while acting in accordance with company mission, vision, and values. 

Position Type:

This is a full-time, non-exempt position.

Essential Job Functions:  

• Review, code and process high-volume vendor invoices for multiple entities 

• Review/verify needed approvals and documentation of invoices and PO’s 

• Reconcile vendor statements to ensure accounts are current 

• Prepare semi-monthly check run reports for management review 

• Respond to internal & external inquiries in an effective, efficient and professional manner 

• Maintain vendor files, including W9’s 

• Review AP Aging reports 

• Assist with 1099 processing and filings 

• Evaluate accounts payable processes and suggest potential improvements to increase accuracy and efficiency and enhance customer service 

• Assist Accounting team with semi and annual audit requests 

• Support ad-hoc financial reporting and data entry projects 

• Perform other job-related and administrative duties as required 

The foregoing is intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.  This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Competencies and Experience:

• Associate’s or Bachelor’s degree in Accounting, Finance or equivalent combination of experience and education 

• 2–4 years of high-volume accounts payable experience with basic GL knowledge. 

• Strong data entry accuracy and basic knowledge of general ledger accounting. 

• Proficiency in Excel (VLOOKUPs, pivot tables) and major accounting software (e.g., QuickBooks, NetSuite, or SAP). 

• Ability to work on multiple projects simultaneously in a fast-paced environment 

• General Accounting Knowledge 

• High attention to detail, strong time-management skills, and good communication habits. Excellent written and verbal communication skills 

• Accounting software proficiency 

Work Environment: 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. In addition, this job will require an organized office space, including daily filing and destroying of documents. 

EEO Statement:

TPS at Fort Mac, LLC (the “Company”), provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Company complies with applicable state and local laws governing nondiscrimination in employment in every location where the Company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. The Company expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, veteran status, or any other protected characteristic. Improper interference with the ability of Company employees to perform their job duties may result in discipline, up to and including discharge.