Purchasing Coordinator

Purchasing Coordinator (Systems & Compliance)

Position Summary:

Reporting to the SVP, Controller, the Purchasing Coordinator serves as the organization’s technical expert for the Procure-to-Pay (P2P) process. This role is responsible for ensuring that adequate system and process internal controls are developed, functioning, and delivering value to the business. The position focuses on indirect procurement, specifically within a media and technology environment, and requires high technical competency in NetSuite to provide training, guidance, and policy enforcement across the management team.

Essential Duties and Responsibilities:

• NetSuite P2P Ownership: Act as the technical expert for the NetSuite procurement module, managing system configurations and ensuring the integrity of the P2P process.
• Training & Guidance: Develop and deliver ongoing training to users and management regarding procurement policies, system workflows, and best practices.
• Program Administration: Serve as the Program Administrator for the corporate purchasing card program and the BCD Travel program.
• Compliance & Auditing: Perform rigorous monthly compliance audits on all purchasing card activity and travel spend to ensure adherence to company policy.
• Policy Enforcement: Monitor procurement activities and escalate non-compliance or policy violations directly to the SVP and Controller as required.
• Sourcing Support: Assist internal clients with daily order placement, supplier issue resolution, and RFP/RFQ/RFI development for assigned commodity areas.
• Contract Management: Provide assistance regarding standard contract clauses, contract compliance, and Master Service Agreements (MSAs).
• Process Improvement: Identify and implement process improvements to increase procurement capabilities and deliver cost efficiencies.

Education, Experience, and Certification:

• Bachelor’s degree in Business, Finance, or a related field.
• 3–5 years of experience in purchasing or procurement (indirect sourcing experience in media/tech preferred).
• Detailed and demonstrated knowledge of NetSuite procurement modules and related internal controls.
• Proven ability to take direction, execute tasks independently, and enforce organizational policies.
• Excellent written and verbal communication skills with the ability to obtain buy-in from internal stakeholders.

Knowledge, Skills, and Abilities:

• Technical expert in ERP-based procurement systems (NetSuite preferred).
• Ability to perform detailed compliance audits and present findings to executive leadership.
• Strong negotiation skills and experience managing vendor contracts.
• Highly motivated with a strong work ethic and a focus on continuous process improvement.
• Proficiency in Microsoft Office and Google Suite applications.

Allen Media Group is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, national origin, gender, gender identity, sexual orientation, age, disability, religion, veteran status, or any other protected characteristic. All qualified applicants will receive consideration for employment without regard to these characteristics. We are dedicated to providing a workplace free from harassment and discrimination.