Purchasing Admin

Get to know us:  NOVO Health Services offers linen management solutions to the healthcare industry. NOVO Health keenly focuses on safety and infection control and provides its partner hospitals with a value-driven linen management control system that measures and monitors linen utilization by department to eliminate excess internal costs. NOVO's wide range of service programs offer a variety of options to provide a seamless, single source distribution system. NOVO's regional healthcare linen facilities are HLAC accredited and operate with state-of-the-art processing equipment and processes.

The Part-Time Purchasing Clerk supports the purchasing department by assisting with procurement activities, maintaining accurate records, and ensuring timely ordering of materials and supplies. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and external suppliers.

Work schedule 8:00am - 12:00pm.

(hours to be determined based on business needs)

Key Responsibilities

• Place purchase orders accurately and in a timely manner
• Track and monitor open purchase orders to ensure on-time delivery
• Follow up with vendors regarding order status, shipping updates, and discrepancies
• Work closely with plant teams to communicate back orders, delays, and updated delivery timelines
• Maintain accurate purchasing records and documentation
• Work closely with AP for any invoice discrepancies
• Update and manage purchasing data using Microsoft Excel spreadsheets and internal systems
• Generate weekly reporting for the designated plants
• Identify opportunities to improve purchasing processes and efficiency
• Perform other related administrative and procurement duties as assigned

Qualifications

• High school diploma or equivalent required; associate degree preferred
• Previous experience in purchasing, procurement, inventory control, or administrative support preferred
• Strong proficiency in Microsoft Excel (required), including formulas, pivot tables, and data analysis
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to manage multiple tasks and meet deadlines
• Problem-solving skills and ability to follow through on open issues
• Comfortable working collaboratively with plant personnel

Key Competencies

• Accuracy and attention to detail
• Strong follow-up and tracking skills
• Effective cross-department communication
• Time management and prioritization
• Professionalism and reliability

What we can offer you as a full-time associate:
Competitive pay
Paid Holidays
Paid Time Off Program (PTO)
401(k) w/Employer Match
Flexible Spending Account (FSA) 
Health Savings Account (HSA)
Medical, Dental, and Vision Programs
Basic Life/AD&D Insurance
Long-Term Disability (LTD)

Why work for Novo Health Services? 

NOVO Health Services strives to be the employer of choice in the hospital sterile and hygienically clean linen industry. To do that, we provide a safe, positive work environment where our associates experience tremendous growth and related opportunities for advancement. 
Complete an on-line application at www.novohealthservices.com!
All applicants will be considered for employment without attention to race, color, sex, sexual orientation, gender identity, national origin veteran, or disability status. We are proud to be an equal opportunity workplace and an affirmative action employer. Drug-Free Workplace.