Managed Payroll / Tax Services Supervisor

HR PATH GROUP

The HR Path Group, a global player in HR consulting, assists its customers in their HR transformation projects, both on the human and tools aspects (HRIS). We intervene in Europe, America and Asia-Pacific, for our large accounts and SME customers, in order to offer them a global support in the development of their HR strategy.

Advise to Run ! HR Path, Global Leader in HR solutions

• ADVISE: We support our customers in the transformation of their HR function, through a redefinition of their HR organization and their HRIS digitalization

• IMPLEMENT: As a partner of the main editors of the market, we carry out technical and functional implementation projects of all HRIS solutions (SaaS or On-Premise)

• RUN: Thanks to our global payroll expertise, we offer our clients several levels of payroll outsourcing

YOUR MISSIONS

• Supervisory Duties

• Manage a team of Tax and Payroll Processing specialists.
• Manage client communications and updates.

• Ensure the team is adhering to and following Payroll/Tax processes and operational tasks.
• Execute day to day activities when required/needed in support of the team.
• Escalate operational issues to leadership as appropriate.
• Make recommendations and implement operational improvements.
• Participate in sales support activities.
• Ensure the team is appropriately trained and has knowledge to executed tasks.
• Provide updates to leadership on performance.

• Payroll Team Accountabilities

• Ensures accurate and timely processing of weekly, bi-weekly, and semi-monthly payroll.
• Prepares pre and post-processing payroll reports and distributes them to managers for reconciliation and approval.

• Audits/reconciles time and attendance data for clients.
• Resolves payroll discrepancies by collecting and analyzing information and responding to inquiries via email or phone.
• Provides payroll information by answering questions and requests promptly.
• Maintains payroll operations by following policies and procedures and reporting needed changes.
• Maintains client confidence and protects payroll operations by keeping sensitive information confidential.
• Contributes to team effort by accomplishing related results as needed.
• Maintains accurate payroll records, ensuring compliance with regulations.
• Processes voids/reversals, stop payments, and returned bank items efficiently.
• Processes off-cycle payments promptly as needed, ensuring timely disbursement.

• Tax Team Accountabilities

• Manages tax software, implementing new features and updates to optimize efficiency.
• Responsible for filing all tax payments/returns with all applicable frequencies accurately and on time.

• Calculates all appropriate adjustments, deductions, and credits in collaboration with clients.
• Maintains current tax rates or frequencies for clients to ensure accurate filing and payment.
• Calculates form preparation fees based on return complexity and processing time required.
• Responds to related tax correspondence and conducts research to resolve issues as they arise.
• Maintains tax filing spreadsheets detailing returns to be completed, dates, and special client considerations.
• Assists clients in registering their business with applicable tax agencies.
• Registers with state reporting agencies as new clients are added for payroll processing.
• Checks data input and verifies totals on forms prepared to ensure correct tax form completion.
• Performs any other duties as assigned to support the smooth operation of the payroll department.

YOUR PROFILE

• Ability to managed a team of payroll/tax specialists.
• Relevant degree or equivalent experience required.
• 3-5 years of experience in payroll processing.
• 3-5 years of tax-specific experience required.
• Experience with Federal, Multi-State, Local Withholding, and Unemployment Tax Forms Filings.
• Strong communication and writing skills to interact with various departments and outside reporting jurisdictions.
• Autonomous work environment: Ability to work as a self-directed, independent worker.
• Strong desire to be a strategic partner with both internal and external stakeholders.
• Strong knowledge of computer systems including Microsoft Office products.
• Exceptional attention to detail.
• Analytical mindset with the ability to dig into details and draw insights from data to assist customers.
• Experience with SuccessFactors Payroll is preferred.

WHAT WE OFFER

• A stimulating work environment at the heart of an entrepreneurial and international culture

• A transversal approach to our activities, which encourages teamwork and excellence

• Numerous opportunities for advancement (horizontal, vertical and international mobility)

• Annual salary increases on the anniversary date to reward performance

• Multiple training opportunities (internal university, certifications)

• Certified Happy at Work, we offer a good life balance with telecommuting possibilities

• A friendly work environment (quarterly team activities, annual international seminar)

See you soon at HR Path !