OFFICE ADMINISTRATOR

Job DetailsJob Location: Baton Rouge, LA 70817Start a Career That Makes a Difference—Every Single Day! At Superior Van & Mobility, we believe work should be meaningful, rewarding, and people-centered. As a trusted leader in the automotive mobility industry, we help individuals with disabilities, veterans, and families regain independence through wheelchair-accessible vehicles, adaptive driving solutions, and mobility services. Behind every successful customer experience is a strong, organized office—and that’s where you come in. We’re currently seeking a professional, detail-oriented, and proactive Office Administrator to serve as a vital support hub for our dealership operations. This role blends administrative expertise, customer interaction, and operational coordination, making it ideal for someone who thrives in a fast-paced, purpose-driven environment. At Superior, your work directly impacts lives—and your career can grow along with your impact. We offer: A Monday–Friday, 8:00 AM–5:00 PM schedule for work-life balance A supportive, mission-driven team environment Opportunities for professional development and advancement A chance to be part of a company that truly helps people every day If you’re ready to bring your administrative skills to a role that’s both challenging and meaningful, we invite you to join the Superior Van & Mobility family.   What You’ll Do As our Office Administrator, you’ll be a key contributor to both our customer experience and internal operations. Your responsibilities will include: Administrative & Front Office Support Answer and direct incoming calls with professionalism and efficiency Greet and assist customers, visitors, and vendors Provide general office and clerical support, including filing, mailing, copying, and document management Create, edit, and prepare correspondence, reports, meeting minutes, and internal materials using Microsoft Office Maintain confidential company information with accuracy and discretion Financial & Operational Responsibilities Perform Accounts Receivable (A/R) duties in accordance with company procedures Process billing for customers and third parties Receive, post, and deposit payments from customers and mail Prepare titles, delivery documentation, and other legal paperwork Maintain and manage the Van Rental Program Scheduling & Coordination Schedule service appointments, project installations, and vehicle pickups/deliveries Coordinate and schedule drivers as needed Complete follow-up calls related to appointments, billing, and A/R Assist the Store Manager with dealership management functions when required Team & Project Support Support leadership and team members with assigned project-based work Order and maintain office supplies Collaborate across departments to ensure smooth daily operations QualificationsWhat We’re Looking For You’ll be successful in this role if you have: Exceptional organizational skills and strong attention to detail Clear, professional written and verbal communication skills The ability to manage multiple priorities in a fast-paced environment Strong interpersonal skills with a customer-first mindset The ability to work independently while also thriving as part of a team Qualifications High school diploma required Minimum of 2+ years of related administrative experience Associate’s degree or higher in a business-related field preferred Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook Demonstrated ability to meet deadlines and manage multiple tasks Experience working collaboratively in a team environment Work Environment & Physical Requirements Primarily indoor office environment with occasional exposure to outdoor elements Ability to sit, stand, walk, and lift up to 25 pounds occasionally Ability to maintain focus amid frequent interruptions and time pressures