Secretary - Music Department

Job Description:

Position Overview: The FWC Music Department Secretary plays a crucial role in providing administrative support and ensuring the smooth operation of the FWC Music Department. This role involves handling various clerical tasks, managing communications, and assisting with organizational processes. A vast knowledge of FWC/JSM music is a must. The ideal candidate must be able to multi-task and be flexible. 

Key Responsibilities:

1. Administrative Support:

• Assist in day-to-day administrative tasks, including photocopying, filing, data entry, document preparation, processing time cards, weekly reports, etc.
• Maintain organized and efficient filing systems for documents and records.
• Working knowledge of Microsoft Office and Outlook.

1. Communication Handling:

• Answer and direct phone calls in a professional and courteous manner.
• Respond to emails, letters, and inquiries, and route them to the appropriate personnel.

1. Correspondence Preparation:

• Draft and proofread correspondence, reports, and other documents.
• Ensure the accuracy and clarity of written communication.

1. Confidentiality:

• Handle sensitive information and maintain confidentiality in all aspects of work.

1. Task Prioritization:

• Prioritize tasks and manage time effectively to meet deadlines.
• Handle multiple assignments concurrently with attention to detail.

1. Collaboration:

• Collaborate with other administrative staff and departments to ensure smooth workflow.
• Communicate effectively with team members and superiors.

Requirements:

• High school diploma or equivalent; additional education or training in office administration is a plus.
• Proven experience as a secretary or administrative assistant.
• Proficient in office software applications (e.g., Microsoft Office Suite).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Attention to detail and accuracy in work.
• Professional and courteous demeanor.
• Ability to maintain confidentiality and handle sensitive information.

Note: The specific responsibilities and requirements for the Music Department Secretary may vary. This description provides a general overview of typical duties associated with the role.