Project Administrator

PROJECT ADMINISTRATOR

JOB DESCRIPTION SUMMARY

The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.

REQUIREMENTS

Education
•    Required:  High School Diploma.
•    Preferred:  High School Diploma and some secretarial courses.

Experience
•    Required:  General secretarial experience.
•    Preferred:  General secretarial experience and some general construction industry knowledge.

Skills / Knowledge / Abilities
•    Position requires intermediate computer skills (Word and Excel).
•    Position requires excellent organizational skills.
•    Position requires the working knowledge of general office. equipment (fax machines, copiers, etc.…).
•    Position requires the ability to communicate with and work with all types of people.
•    Position requires good telephone etiquette.

DUTIES AND RESPONSIBILITIES 
•    Preparation of subcontracts, purchase orders and change orders.
•    Review and approval of subcontractor certificates and insurance.
•    Review and approval of subcontract security (bonds, letter of credit, etc.).
•    Prepare and distribute bid packages on CM projects.
•    Prepare and distribute addendums on CM projects.
•    Prepare outgoing correspondence (type, fax and mail).
•    Prepare owner pay applications.
•    Prepare owner change orders.
•    Prepare and distribute project directories.
•    Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
•    Various notary duties (pay requests, bids, etc.).
•    Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
•    Preparation of weekly packages to satellite (and job site) offices.
•    Other miscellaneous duties as needed.