Office Coordinator

Job Title: Office Coordinator

Location: Denver, CO
Employment Type: Full-Time
Reports To: 

Position Overview

The Office Coordinator is responsible for ensuring the smooth day-to-day operation of the office while supporting customer service and production activities. This role serves as a central point of coordination across administrative, client-facing, and operational functions. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Office Administration

• Coordinate daily office operations to maintain an efficient and productive workplace 
• Manage office supplies inventory and place orders as needed 
• Maintain office records, files, and documentation 
• Coordinate maintenance of office equipment and liaise with vendors 
• Ensure the office environment remains clean, organized, and functional 

Customer Service Support

• Serve as the first point of contact for clients, visitors, and incoming inquiries 
• Respond to customer emails, calls, and requests in a timely and professional manner 
• Assist in resolving customer issues or escalate concerns appropriately 
• Maintain customer records and update databases/CRM systems 
• Support order processing, status updates, and follow-ups 

Production & Operations Support

• Assist with coordinating production schedules and workflow 
• Track orders, materials, and timelines to ensure on-time delivery 
• Communicate with production teams regarding priorities and updates 
• Help prepare documentation related to production, inventory, or shipments 
• Monitor supply levels related to production and coordinate replenishment 

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred 
• 2+ years of experience in administrative, customer service, or operations support roles 
• Strong organizational and multitasking abilities 
• Excellent written and verbal communication skills 
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or similar tools 
• Ability to work independently and collaboratively in a cross-functional environment 
• Strong attention to detail and problem-solving skills 

Preferred Skills

• Experience with CRM or order management systems 
• Familiarity with production or inventory processes 
• Customer service or client support experience 
• Basic knowledge of accounting or HR processes 

Work Environment

• Primarily office-based with coordination across operations/production teams 
• May require occasional lifting of office supplies (up to 40 lbs.)

Other