Research Regulations Specialist II

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Position Description:

The Clinical Trials Unit, provides regulatory support and oversight to key research programs at the University of Louisville. The Research Regulations Specialist II is responsible for preparing research submissions to the IRB of record in a manner that demonstrates understanding and application of the federal regulations governing human subjects in research (i.e.. 45 CFR 46, 21 CFR 50, 56, 312, 812, ICH GCP, and HIPAA). This individual will advise investigators on compliance and research logistics and planning.

Essential Duties and Responsibilities:

• Oversight and management of projects for the entire project period to ensure compliance with all applicable regulations, policies and procedures.

• Evaluate the protocol and sponsor documents to determine if additional items are needed for  IRB/Sponsor approval.   

• Be the liaison with the sponsoring agency for regulatory approvals throughout the life of the project

• Develop the regulatory and essential documents to be in compliance with the protocol and federal/local and affiliated healthcare provider requirements. Prepare consent and HIPAA documents with appropriate language representing the actual events that will occur as part of the research.

• Complete the electronic IRB submission, preparing IRB modifications based on analysis of contingencies presented by the committee or the study team, processing sponsor requested changes and modifying regulatory documents accordingly, manage essential documents in accordance with the sponsor, IRB and federal government requirements. 

• Submit amendment and continuing review data on behalf of the Principal Investigator, investigate study irregularities and guide staff in reporting and documentation of events.

• Submit studies for closure and resolve any outstanding relevant findings with the study team.

• Responsible for quality assurance for regulatory submissions for CTU and other departments. Conduct periodic assessments of submissions to identify exceptions in a timely manner. Oversee all federal and locally required regulatory documentation in a regulatory binder for each protocol. Participate in site qualification visits, site initiation visits, monitoring visits and audits conducted by sponsor, FDA, healthcare providers and IRB.

• Manage special projects as assigned such as representing the Director of Clinical Regulatory Affairs in regulatory matters when needed, proposing corrective actions, policy revisions, data plans, masking plans.

• Advise investigators on protocols and protocol ideas, on compliance with University policy and related aspects of conduct of clinical research.

• Educate departmental staff on regulatory affairs and provide guidance for documentation and process.

• Participate, support, and lead quality improvement projects.

• Develop and plan for program or protocol specific corrective and preventative action plans.

• Write reports to internal and external agencies summarizing results of quality audit and compliance review.

Target Compensation Maximum:

Target Compensation Minimum:

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.