Student Admissions Specialist II

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The University of Louisville School of Medicine Office of Professional & Educational Development seeks a detail‑oriented, learner‑centered professional to coordinate Health Professions Education (HPE) graduate student admissions and administrative services. The Student Admissions Specialist II will also oversee our recruitment strategy and our social media presence for our office and programs. This position plays a key role in graduate student success, program quality, and data management.

Essential Duties and Responsibilities

• Oversee activities related to graduate admissions, registration, student success, and retention for Health Professions Education graduate students in the School of Medicine.

• Advise prospective and current students, as well as faculty, admission policies and procedures, petitions, re‑enrollment, and required graduate forms.

• Provide admissions counseling, application processing, communication, referrals, and student record documentation for master of science and graduate certificate students.

• Coordinate graduate student forms by reviewing, signing, submitting, and maintaining records of all graduate student documents.

• Maintain tracking systems and milestone checks for MSHPE student progress, including degree audits and clearances in the Grad Tracking system.

• Serve as a liaison with the Program Director, Registrar’s Office, and the Graduate School regarding graduate student status and completion.

• Update the HPE Graduate Programs website, prepare student communications, and assist with updates to the Graduate Catalog in the CIM system.

• Manage social media presence and promotional activities for HPE graduate programs.

• Support accreditation processes for SACSCOC.

• Perform other duties as assigned.

Preferred Qualifications

• Master’s degree in Higher Education or a related field.

• Three years of experience working in a university graduate program, with the ability to recommend policy and programming changes to faculty.

• Experience developing database systems to track complex admission and program requirements.

• Familiarity with continuing education or interprofessional continuing education.

Competencies

• Ability to build and sustain relationships with prospective students through timely communication and follow‑up.

• Service‑minded approach with a learner‑centered attitude.

• Strong organizational skills, attention to detail, and ability to manage multiple responsibilities.

• Ability to work collaboratively with students, faculty, and staff.

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Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.