Accounts Receivable Specialist II/III - Financial Management Division

TxDOT's Financial Management Division is seeking an Accounts Receivable Specialist based in Austin, TX. This position performs various accounting-related activities, such as accounting for amounts owed and paid to TxDOT. This position is responsible for researching, tracking, deposit, payment application and reporting for payments made to TxDOT along with other duties as assigned. Work requires excellent communication skills and the ability to research discrepancies. Employees must also meet time deadlines, have a high level of attention to detail and handle multiple tasks. Employees at this level work under supervision with minimal to limited latitude for the use of independent judgment and initiative; however, all unusual issues are referred to the lead or supervisor. 

Essential Duties: 

Accounting Specialist II -

• Answers inquiries from vendors, contractors or other out-of-agency personnel regarding departmental financial transactions.
• Codes, enters and processes data into PeopleSoft or other automated accounting systems; accesses interconnected state computer accounting systems to track status of financial payments documents.
• Communicates with Department staff to clarify information and/or to resolve discrepancies in required documentation.
• Coordinates with the Comptroller's office to reconcile accounting discrepancies.
• Examines accounting source documents for accuracy, completeness and compliance with departmental policies
• Performs other job responsibilities as assigned.
   

Accounting Specialist III - 

• Answers inquiries from vendors, contractors or other out-of-agency personnel regarding departmental financial transactions.
• Codes, enters and processes data into PeopleSoft or other automated accounting systems; accesses interconnected state computer accounting systems to track status of financial payments documents.
• Communicates with Department staff to clarify information and/or to resolve discrepancies in required documentation.
• Coordinates with the Comptroller's office to reconcile accounting discrepancies.
• Examines accounting source documents for accuracy, completeness and compliance with departmental policies
• Investigates and reconciles complex accounting discrepancies.
• Performs other job responsibilities as assigned

Minimum Qualifications: 

Education: Bachelor's Degree in Accounting or Business-related discipline. Relevant work experience may be substituted for degree on a year per year basis. Substitutions for Minimum Qualifications 

Experience: 

Accounting Specialist II - 1 year accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis. 

Accounting Specialist III - 2 years accounting, bookkeeping, payroll, auditing experience. (Experience can be satisfied by full time or prorated part time equivalent). Related graduate level education may be substituted for experience on a year per year basis. 

Preferred Qualifications: 

• Bachelor's degree in Finance, Accounting, Economics, Business Administration, etc. highly preferred.

Competencies: 

Accounting Specialist II - 

• Using computers, applicable programs, applications, and systems
• Revenue deposit procedures.
• Generally accepted accounting principles, procedures and terminology.
• Analyzing and organizing business and technical data.
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.
• Maintaining effective working relationships with others
• Communicate effectively

Accounting Specialist III -

• Required technical skills using the following or similar systems: Microsoft 365 (Teams, OneNote, SharePoint), Peoplesoft, Tableau etc.
• Revenue deposit procedures.
• Generally accepted accounting principles, procedures and terminology.
• Analyzing and organizing business and technical data.
• Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals.
• Maintaining effective working relationships with others

Physical Requirements and Working Conditions: 

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Sitting - prolonged periods of time
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment: 

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)