Associate Project Scheduler

Why This Role Matters

Execution discipline starts with accurate planning and reliable schedule management.  As an Associate Project Scheduler, you will support the development and maintenance of project schedules and help ensure that scheduled resources stay aligned with approved work plans. By keeping schedules accurate and resource assignments properly reflected, you help protect budget integrity and improve forecast reliability across the portfolio.

This is a developmental role designed for an early-career professional who wants to build a long-term career in project scheduling and controls.

What You’ll Do

Support Project Scheduling

• Assist in building and maintaining project schedules in Microsoft Project.
• Update task structures, timelines, and resource assignments based on approved changes.
• Coordinate with Project Managers to ensure schedules reflect current execution plans.
• Maintain organized schedule documentation and change history.

Maintain Resource & Schedule Alignment

• Ensure that team members WAM’d (work-authorized) to a project are reflected in the project’s scheduled hours.
• Identify discrepancies between scheduled resources and charged labor.
• Work with PMs and team members to resolve misallocations promptly.
• Help maintain alignment between Microsoft Project schedules and NetSuite project structures.

Support Forecast & Utilization Visibility

• Provide insight into actual labor usage versus scheduled allocations.
• Assist in tracking resource utilization across projects.
• Contribute to weekly and monthly PMO reporting packages.

Strengthen Process Discipline

• Support alignment between work authorizations and project schedule
• Ensure schedule structures align with approved budgets and cost codes.
• Contribute to continuous improvement of scheduling and reporting workflows.

What You Bring

• 1–3 years of experience in project coordination, scheduling support, operations, or similar structured environments.
• Proficiency in Microsoft Excel (intermediate to advanced).
• Experience working with Microsoft Project.
• Strong attention to detail and comfort working with structured financial and labor data.
• Ability to manage multiple priorities across several projects.
• Clear, professional communication skills.

Preferred Qualifications:

• Experience with Replicon time-reporting system.
• Exposure to NetSuite or other ERP/project accounting platforms.
• Experience supporting PMO or project controls environments.

Growth Path

• This role is structured as a growth position within the PMO. High performers will expand responsibility into:
  • Full schedule ownership for assigned projects
  • Resource planning leadership
  • Project controls analysis
  • As the organization scales, this role is expected to evolve into a fully independent Project Scheduler position.

The Neology Opportunity

Neology is continuing to expand its project portfolio and operational maturity. This role offers early-career professionals the opportunity to build foundational experience in project scheduling and controls within a growing PMO environment. As the team scales, high performers will have opportunities to take on increased schedule ownership and broader responsibilities across the project lifecycle.