Austin Office Admin (Part-Time)

About the Role

We are looking for a highly organized, proactive, and people-oriented Part-Time Office Manager & HR Coordinator to help support our Austin office operations and employee experience. This role is ideal for someone who enjoys balancing administrative operations with people support in a fast-paced, startup-style environment. Excellent opportunity for moms looking to re-enter the workforce and launch a new career.

This Role Is Ideal For Someone Who…

• Enjoys being the operational “glue” that helps teams run smoothly
• Likes balancing people interaction with administrative organization
• Thrives in dynamic environments where priorities evolve quickly
• Wants meaningful exposure to HR, recruiting, operations, and workplace management
• Is proactive, resourceful, and comfortable figuring things out independently
• Values collaboration, professionalism, and building strong workplace culture

Work Schedule & Environment

• Part-time position based in our Austin office
• Approximately 3 on-site days per week
• Flexible scheduling may be available depending on business needs
• Collaborative, team-oriented, startup-style environment

What You'll Own/Do:

Office & Workplace Operations

• Serve as the primary on-site coordinator for the Austin office 3 days per week
• Maintain a professional, organized, and welcoming office environment
• Manage and purchase office supplies, food/beverages, equipment, vendor relationships, deliveries, and facilities needs.
• Support office budgeting, invoice tracking, and expense coordination
• Assist with meeting logistics, visitor coordination, and team events
• Manage travel-related bookings, scheduling, and expense reimbursements, as needed.
• Help manage workplace policies, documentation, and operational processes
• Coordinate with IT and vendors on basic office technology and workspace needs

HR & Recruiting Coordination

• Support onboarding and offboarding activities for employees and contractors
• Coordinate interview scheduling and candidate communications
• Maintain employee records and HR documentation within Rippling and internal systems
• Assist with recruiting operations, job postings, candidate tracking, and interview logistics
• Help support employee engagement initiatives, internal communications, and company events
• Coordinate periodic HR processes including performance reviews, training tracking, and organizational updates
• Assist with maintaining compliance-related documentation and processes

Administrative & Team Support

• Provide operational and administrative support to leadership as needed
• Help improve internal organization, workflows, and process efficiency
• Support cross-functional coordination between teams in North America and global offices
• Assist with ad hoc projects related to People Operations, recruiting, culture, and general management

What We Require for this Role:

• 2+ years of experience in office administration, HR coordination, recruiting coordination, or workplace operations
• Strong organizational and multitasking abilities, and to thrive in a fast-moving startup or growth-stage environment
• Excellent written and verbal communication skills
• High attention to detail and ability to manage confidential information professionally
• Strong proficiency with modern workplace tools and software platforms
• Ability to work independently and proactively identify operational needs
• Must be available to work on-site in Austin approximately 3 days per week

Bonus Points for Candidates Who Have:

• Experience supporting HR or recruiting functions
• Experience using HRIS or ATS platforms such as Rippling
• Experience coordinating across remote or international teams
• Familiarity with tools such as Google Workspace, Microsoft 365, Zoom, Slack/Lark, Canva, or similar collaboration platforms
• Prior experience in a technology company, startup, or SaaS environment

Perks & Benefits:

• Career Development Opportunities: Access to learning resources, mentorship, and professional growth.
• Collaborative Team Environment: Engage in team-building activities and thrive in a creative, supportive workplace.
• Great Work Environment: Work from our modern office, with flexibility to work from home on Fridays.
• Comprehensive Benefits: Extensive health & benefits plan, LTD & Life Insurance.
• Global Opportunities: Join a company with international reach and potential for future travel and team-building abroad.
• Pay Equity: We base pay on your experience, location, and internal equity to make sure everyone is compensated fairly and consistently.

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